OCP Group E-Cademy Dominique Jacquet

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Accounting for entrepreneurs, module 1 // Transforming profit into cash, November

  1. Accounting for entrepreneurs
  2. Accounting for entrepreneurs, module 1 // Transforming profit into cash, November
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WEBVTT 1 00:00:00.900 --> 00:00:03.600 Observing the commercial development in 2 00:00:03.600 --> 00:00:07.400 October gave us your opportunity to understand why generally 3 00:00:06.400 --> 00:00:09.400 speaking the net change in 4 00:00:09.400 --> 00:00:12.300 cash position does not coincide with the 5 00:00:12.300 --> 00:00:12.900 profit. 6 00:00:13.800 --> 00:00:16.300 In addition I've been able to introduce the first 7 00:00:16.300 --> 00:00:20.100 two pillars of the working capital requirement. Now moving 8 00:00:19.100 --> 00:00:22.600 forward the commercial development 9 00:00:22.600 --> 00:00:25.800 in November will give me the opportunity to introduce us 10 00:00:25.800 --> 00:00:28.100 third one namely inventories. 11 00:00:29.300 --> 00:00:32.800 Moving forward requires sales forecast you 12 00:00:32.800 --> 00:00:35.700 remember in October act fall volumes 13 00:00:35.700 --> 00:00:38.300 200 for b2c 200 for 14 00:00:38.300 --> 00:00:40.200 B2B is a Psalm is 400. 15 00:00:40.800 --> 00:00:44.300 Now in November I anticipate 400 for 16 00:00:43.300 --> 00:00:46.700 b2c and 600 for 17 00:00:46.700 --> 00:00:49.200 B2B why because in my opinion 18 00:00:49.200 --> 00:00:52.500 stores are anticipating what's going to happen at 19 00:00:52.500 --> 00:00:55.700 the end of the year people are going to buy plenty of 20 00:00:55.700 --> 00:00:56.400 my products. 21 00:00:57.500 --> 00:01:00.400 I also anticipate that for December there will 22 00:01:00.400 --> 00:01:03.600 be an increase in b2c for the same reason and I 23 00:01:03.600 --> 00:01:07.700 think that sales are going to move forward up 800 24 00:01:06.700 --> 00:01:10.700 for B2B 1500 when 25 00:01:09.700 --> 00:01:12.200 I show this forecast to my 26 00:01:12.200 --> 00:01:15.500 supplier. The person tells me well, I will have a problem with 27 00:01:15.500 --> 00:01:18.200 manufacturing capacity because many people 28 00:01:18.200 --> 00:01:21.200 are going to ask me puzzles and anything of 29 00:01:21.200 --> 00:01:25.100 that kind in December if you want to smooth production 30 00:01:24.100 --> 00:01:27.100 output. You probably have to 31 00:01:27.100 --> 00:01:30.700 anticipate some purchases in November and I 32 00:01:30.700 --> 00:01:34.400 decide to buy 1,500 puzzles, 33 00:01:33.400 --> 00:01:36.600 which is more than the 34 00:01:36.600 --> 00:01:39.300 sales. I anticipate basically I'm going 35 00:01:39.300 --> 00:01:42.500 to create physical inventories and 36 00:01:42.500 --> 00:01:44.200 I have to introduce that in my books. 37 00:01:45.500 --> 00:01:48.400 The question is why do companies need 38 00:01:48.400 --> 00:01:51.400 inventories? The first reason is that 39 00:01:51.400 --> 00:01:55.100 the level of demand is volatile is risky you 40 00:01:54.100 --> 00:01:57.300 anticipate 1,000. It might be 41 00:01:57.300 --> 00:02:00.400 more it might be less if it's more there might 42 00:02:00.400 --> 00:02:03.300 be a private capacity because you are going to ask production to 43 00:02:03.300 --> 00:02:04.100 produce more. 44 00:02:04.900 --> 00:02:08.100 And if production is not flexible enough 45 00:02:07.100 --> 00:02:10.700 as not the possibility to adapt 46 00:02:10.700 --> 00:02:13.600 the capacity to the actual level of demand, then 47 00:02:13.600 --> 00:02:16.500 you are going to miss some sales. So you understand that 48 00:02:16.500 --> 00:02:19.400 the level of inventory you have to decide for your business 49 00:02:19.400 --> 00:02:23.300 operations is a function of the variability 50 00:02:22.300 --> 00:02:25.400 the risk in the level of 51 00:02:25.400 --> 00:02:28.700 demand combine ways the flexibility 52 00:02:28.700 --> 00:02:30.800 of your manufacturing process. 53 00:02:31.700 --> 00:02:34.900 If you are indefinitely flexible, no problem. 54 00:02:34.900 --> 00:02:37.400 If there is a risk in the demand if it's not 55 00:02:37.400 --> 00:02:40.700 the case, you have to combine again risk 56 00:02:40.700 --> 00:02:44.000 and flexibility to identify which inventory 57 00:02:43.300 --> 00:02:45.600 level will fit with your strategy. 58 00:02:47.300 --> 00:02:50.600 Now as I am growing I have to reinforce the 59 00:02:50.600 --> 00:02:54.100 support which is provided by business operations. You 60 00:02:53.100 --> 00:02:57.400 remember in September and October I do everything in 61 00:02:56.400 --> 00:03:00.000 November. I have to spend 62 00:02:59.600 --> 00:03:02.300 most of my time now in the 63 00:03:02.300 --> 00:03:05.200 administration of the company. So I move from half time 64 00:03:05.200 --> 00:03:08.600 to full-time in addition to that. I have to hire a 65 00:03:08.600 --> 00:03:12.200 salesperson which is going to cost me 1000 300. 66 00:03:11.200 --> 00:03:14.400 This is in the parameters. I'm going 67 00:03:14.400 --> 00:03:17.800 to initiate a little bit of management accounting as 68 00:03:17.800 --> 00:03:19.300 you are going to see in the P now. 69 00:03:20.100 --> 00:03:23.600 The profit is up because the actual 70 00:03:23.600 --> 00:03:26.800 says are the same as what I anticipated for 71 00:03:26.800 --> 00:03:29.400 November. This is quite good news. I 72 00:03:29.400 --> 00:03:32.300 sell more I make a profit anytime. I sell the 73 00:03:32.300 --> 00:03:33.100 profit is up. 74 00:03:33.700 --> 00:03:37.000 The Profit the gross margin is $10 75 00:03:37.600 --> 00:03:41.300 per puzzle multiplied by 400 b2c five 76 00:03:40.300 --> 00:03:44.000 dollars multiplied by 600 B2B 77 00:03:43.200 --> 00:03:46.600 and it's 7000. Now you understand my 78 00:03:46.600 --> 00:03:49.100 costs in direct cost which was 79 00:03:49.100 --> 00:03:52.200 supposedly fixing or not fixed because I have to 80 00:03:52.200 --> 00:03:55.200 adapt the capacity of my support to the level of 81 00:03:55.200 --> 00:03:55.800 sales. 82 00:03:56.500 --> 00:03:59.500 So the administrative expense is multiplied by 83 00:03:59.500 --> 00:04:02.300 two it's not my salary. It is your 84 00:04:02.300 --> 00:04:06.000 amount of money, which is allocated to Administration from 1,000 85 00:04:05.200 --> 00:04:08.300 to 2000 and I have to introduce 86 00:04:08.300 --> 00:04:11.600 a new course, which is selling expense from 87 00:04:11.600 --> 00:04:13.700 zero to 1,300. 88 00:04:14.300 --> 00:04:17.300 At the end of the day incremental fixed costs is 89 00:04:17.300 --> 00:04:20.300 more than phones by is incremental growth margins, 90 00:04:20.300 --> 00:04:23.500 and I generate a result in November, which 91 00:04:23.500 --> 00:04:25.400 is 3,000 700. 92 00:04:26.200 --> 00:04:29.500 Now that's over for the p&l. Let's move to the net change 93 00:04:29.500 --> 00:04:30.300 in cash position. 94 00:04:31.500 --> 00:04:35.400 You remember we start with accounts receivable? My customers 95 00:04:34.400 --> 00:04:38.200 be to be owed me 5,000 96 00:04:37.200 --> 00:04:40.500 at the end of October, which is a beginning of November 97 00:04:40.500 --> 00:04:44.600 now, I generate sales of 27,000. 98 00:04:45.300 --> 00:04:48.800 How much am I going to collect in November? 99 00:04:48.800 --> 00:04:52.300 Well, basically the five thousand and 100 00:04:51.300 --> 00:04:55.200 of October plus all my b2c 101 00:04:54.200 --> 00:04:57.400 sales you remember four hundred 102 00:04:57.400 --> 00:05:00.500 multiplied by 30 which is 12,000 plus 103 00:05:00.500 --> 00:05:03.500 5,000 is 17,000. What 104 00:05:03.500 --> 00:05:06.800 is due at the end is a six hundred puzzles, 105 00:05:06.800 --> 00:05:09.700 which I saw to B2B multiplied by 106 00:05:09.700 --> 00:05:13.100 25. It is 15,000. I collect 107 00:05:12.100 --> 00:05:15.300 the residual 5000 of 108 00:05:15.300 --> 00:05:19.000 end November and b2c sales accounts payable 109 00:05:18.300 --> 00:05:22.200 is the same story but it's about purchases you remember 110 00:05:22.200 --> 00:05:25.800 what is due to my supplier is 4,000 at 111 00:05:25.800 --> 00:05:28.700 the end of folk October I purchase for 112 00:05:28.700 --> 00:05:32.200 1,500 puzzles. The 113 00:05:31.200 --> 00:05:34.400 amount of money is 30,000. I'm going 114 00:05:34.400 --> 00:05:37.600 to pay only 50% of that. So what 115 00:05:37.600 --> 00:05:40.600 is you at the end is 15,000 which 116 00:05:40.600 --> 00:05:44.300 basically means that iPad the other 15,000 all 117 00:05:43.300 --> 00:05:45.200 the purchases. 118 00:05:45.200 --> 00:05:48.100 The mountains plus what was due at the beginning of the month 119 00:05:48.100 --> 00:05:52.600 4,000 I cash out 19,000 now 120 00:05:52.600 --> 00:05:55.300 I can build this document which is a changing 121 00:05:55.300 --> 00:05:58.100 cash position cash from sales. You remember it 122 00:05:58.100 --> 00:06:02.000 comes from accounts receivable 17,000 cash Outlets 123 00:06:01.500 --> 00:06:05.500 suppliers. It comes from the accounts payable 19,000. 124 00:06:04.500 --> 00:06:07.300 But in addition to that I have to 125 00:06:07.300 --> 00:06:10.600 pay the salaries to myself and to the salesperson 126 00:06:10.600 --> 00:06:13.900 the total cash outlays exceed 127 00:06:13.900 --> 00:06:18.400 the cash inflow is a cash collection by 5,300 128 00:06:16.400 --> 00:06:19.400 and there 129 00:06:19.400 --> 00:06:22.700 would be a deterioration in my cash position. It was 130 00:06:22.700 --> 00:06:26.300 12,000 beginning of the month. It is 6,700 at 131 00:06:25.300 --> 00:06:26.800 the end of the month. 132 00:06:27.600 --> 00:06:29.000 for a copper reasons 133 00:06:29.500 --> 00:06:32.500 first because I had to purchase more than what 134 00:06:32.500 --> 00:06:35.600 I sold. This is about inventor is and also 135 00:06:35.600 --> 00:06:38.900 because B2B is growing but I 136 00:06:38.900 --> 00:06:41.300 collect Monet later and it's less 137 00:06:41.300 --> 00:06:44.500 profitable than B to C. Now. We need to build a 138 00:06:44.500 --> 00:06:47.700 last document which is a balancy capital and 139 00:06:47.700 --> 00:06:50.500 change 10,000 retained earnings. 140 00:06:50.500 --> 00:06:53.500 November is and of October plus 141 00:06:53.500 --> 00:06:56.700 the profit in November 3,000 plus 142 00:06:56.700 --> 00:06:59.600 3,700 which comes from the November 143 00:06:59.600 --> 00:07:02.700 p&l. It's a total of accumulated range 144 00:07:02.700 --> 00:07:05.200 vested profit. 6,000 700 145 00:07:05.800 --> 00:07:08.500 The cash figures provided by the document 146 00:07:08.500 --> 00:07:12.700 which has changed in cash position. It's 6,700 147 00:07:11.700 --> 00:07:14.200 the same as retained earnings, but it's 148 00:07:14.200 --> 00:07:15.200 pure coincidence. 149 00:07:15.800 --> 00:07:19.800 Accounts receivable provided by calculations 15,000 150 00:07:18.800 --> 00:07:21.800 accounts people provided by 151 00:07:21.800 --> 00:07:24.500 calculations 15,000 as 152 00:07:24.500 --> 00:07:27.300 well. Now the last thing I have to account for 153 00:07:27.300 --> 00:07:30.200 is those purchases which are 154 00:07:30.200 --> 00:07:33.300 not yet sore. This is accounting for 155 00:07:33.300 --> 00:07:34.500 inventory. 156 00:07:35.500 --> 00:07:38.500 You remember that at the beginning of the period I didn't have any 157 00:07:38.500 --> 00:07:41.300 puzzle in my inventory. Then I decided 158 00:07:41.300 --> 00:07:45.000 to buy 1500 of them and sell only 1,000. 159 00:07:44.600 --> 00:07:47.700 What does it mean 500 puzzles are 160 00:07:47.700 --> 00:07:51.000 left at the end of the period. This 161 00:07:50.500 --> 00:07:53.300 is name an inventory and we have 162 00:07:53.300 --> 00:07:57.200 to permanently check that we have 500 puzzles 163 00:07:56.200 --> 00:07:59.300 actually in the warehouse, which is 164 00:07:59.300 --> 00:08:02.800 named the permanent inventory. And this is why external and 165 00:08:02.800 --> 00:08:05.200 internal Auditors on a regular 166 00:08:05.200 --> 00:08:08.400 basis are counting how many physical puzzles are 167 00:08:08.400 --> 00:08:11.900 actually in the warehouse really more 168 00:08:11.900 --> 00:08:14.000 unfortunately sometimes less. 169 00:08:15.200 --> 00:08:18.300 Now these 500 products that belong to the 170 00:08:18.300 --> 00:08:21.200 firm the same as cash which belongs to 171 00:08:21.200 --> 00:08:24.200 the firm or accounts receivable. It also belongs to 172 00:08:24.200 --> 00:08:27.500 the firm and it is very much related with the business 173 00:08:27.500 --> 00:08:30.800 activity of the company. This is why the inverter 174 00:08:30.800 --> 00:08:33.300 is accounted on the assets side of the 175 00:08:33.300 --> 00:08:36.300 balance sheet, you have everything which is owned by 176 00:08:36.300 --> 00:08:40.400 The Firm for its commercial and Manufacturing activity. 177 00:08:41.200 --> 00:08:44.400 How do we evaluate the inventory and purchasing 178 00:08:44.400 --> 00:08:47.300 price history called purchasing price, which is 179 00:08:47.300 --> 00:08:50.200 basically the cost which we are going to introduce in a 180 00:08:50.200 --> 00:08:50.500 p&l. 181 00:08:51.300 --> 00:08:54.300 I select twenty dollars per unit 182 00:08:54.300 --> 00:08:57.900 throughout the entire module obviously in 183 00:08:57.900 --> 00:09:01.200 real life. There will be different purchase prices. 184 00:09:00.200 --> 00:09:03.900 And then there are some different methods 185 00:09:03.900 --> 00:09:06.600 to evaluate the infatteries in the balance 186 00:09:06.600 --> 00:09:09.800 shape. It's not the objective of this module. Let's 187 00:09:09.800 --> 00:09:12.700 make it simple. Now. The inverter 188 00:09:12.700 --> 00:09:15.900 is at the end of November or 500 products 189 00:09:15.900 --> 00:09:18.500 twenty dollars per product one multiplied 190 00:09:18.500 --> 00:09:20.400 by the other it gives you 10,000. 191 00:09:21.400 --> 00:09:24.600 You remember we used columns for accounts receivable 192 00:09:24.600 --> 00:09:27.900 and accounts payable we use columns for inventory account. 193 00:09:27.900 --> 00:09:30.200 But we need two of them one is 194 00:09:30.200 --> 00:09:33.700 physical. The other one is accounting the books 195 00:09:33.700 --> 00:09:36.800 in units. I had no inventory 196 00:09:36.800 --> 00:09:40.300 at the beginning. I purchased 1,500. 197 00:09:39.300 --> 00:09:43.200 I consumed sold 198 00:09:42.200 --> 00:09:45.200 1,000 how much at the 199 00:09:45.200 --> 00:09:48.400 end 500 you multiply each and every figure by 200 00:09:48.400 --> 00:09:51.100 20 because it's the same price and you 201 00:09:51.100 --> 00:09:54.400 get zero 30,000 which is exactly the 202 00:09:54.400 --> 00:09:57.400 purchases and you have the purchase price as a 203 00:09:57.400 --> 00:10:00.300 good Soul which is 20,000. This is going to be the 204 00:10:00.300 --> 00:10:03.300 cost of sales and then you understand that there is 205 00:10:03.300 --> 00:10:06.600 a different between purchases and purchase 206 00:10:06.600 --> 00:10:09.600 price of goods sold. The first one is 207 00:10:09.600 --> 00:10:12.400 preparing your operations. So on one 208 00:10:12.400 --> 00:10:15.600 is the cost you have to put in a p&l later on 209 00:10:15.600 --> 00:10:18.400 in module 3 of this course, I 210 00:10:18.400 --> 00:10:20.400 will tell you that the production cost. 211 00:10:20.900 --> 00:10:23.900 Is not the same as the manufacturing cost 212 00:10:23.900 --> 00:10:26.400 of all these Goods which you saw 213 00:10:26.400 --> 00:10:27.600 this is the first example here. 214 00:10:28.400 --> 00:10:31.800 Not intuitively. When you look at these 215 00:10:31.800 --> 00:10:34.300 invitory account, you understand that you already 216 00:10:34.300 --> 00:10:37.100 use this accounting for inventories, but there was 217 00:10:37.100 --> 00:10:40.700 no inventory at the end. So everything which was purchased 218 00:10:40.700 --> 00:10:43.500 was sold this wall making life 219 00:10:43.500 --> 00:10:46.200 easier balance it now, we 220 00:10:46.200 --> 00:10:49.200 have all the items on the asset side. We have a 221 00:10:49.200 --> 00:10:52.500 new item which is in factories 10,000 accounts receivable 222 00:10:52.500 --> 00:10:56.000 and cash are provided you remember 31,700. 223 00:10:56.700 --> 00:10:59.500 Capital ten thousand retained earnings 224 00:10:59.500 --> 00:11:03.400 accounts payable total equity and liabilities 31 225 00:11:02.400 --> 00:11:05.600 700 again the 226 00:11:05.600 --> 00:11:08.200 balance it is nicely balancing. 227 00:11:09.300 --> 00:11:12.300 I suggest you make a small exercise which consists in getting to 228 00:11:12.300 --> 00:11:15.800 the spreadsheet and opening the tab November year 1. 229 00:11:16.600 --> 00:11:19.400 You remember we are supposed to sell 400 units 230 00:11:19.400 --> 00:11:22.600 on b2c and 600 to B2B. Let's 231 00:11:22.600 --> 00:11:25.600 imagine that it is the other way around and we sell 600 232 00:11:25.600 --> 00:11:28.200 units b2c. 400 units 233 00:11:28.200 --> 00:11:31.700 B2B what is impact on profit and 234 00:11:31.700 --> 00:11:32.100 cash? 235 00:11:33.100 --> 00:11:37.000 The good news about profit is that it's going to be higher by 236 00:11:36.400 --> 00:11:39.700 1,000 why because these 237 00:11:39.700 --> 00:11:42.800 200 units which we are generating five dollars 238 00:11:42.800 --> 00:11:45.400 are now generating ten dollars per 239 00:11:45.400 --> 00:11:48.600 unit remember it is 30 dollars versus 25 240 00:11:48.600 --> 00:11:51.900 dollars. So for 200 units, I generated incremental 241 00:11:51.900 --> 00:11:54.700 unit margin of five dollars one 242 00:11:54.700 --> 00:11:57.700 multiplied by the other gives me an incremental profit of 243 00:11:57.700 --> 00:12:00.400 1,000, but the very 244 00:12:00.400 --> 00:12:03.100 significant change is in the cash position. 245 00:12:04.300 --> 00:12:07.400 Because all these units are the 200 which I 246 00:12:07.400 --> 00:12:10.800 move from B to B to b2c. There are 247 00:12:10.800 --> 00:12:13.500 first going to generate a higher profit, but they 248 00:12:13.500 --> 00:12:16.700 are paid immediately as opposed to in one month's 249 00:12:16.700 --> 00:12:16.800 time. 250 00:12:17.400 --> 00:12:20.600 So you understand that there is a double positive impact on 251 00:12:20.600 --> 00:12:24.100 the cash position, which is due to the favorable effect 252 00:12:23.100 --> 00:12:27.600 of the mix Channel B2B versus 253 00:12:27.600 --> 00:12:31.800 b2c and instead of consuming 5,300 of 254 00:12:31.800 --> 00:12:34.200 cash. I generate an increase in the 255 00:12:34.200 --> 00:12:37.600 cash position by 700 the difference is exactly 256 00:12:37.600 --> 00:12:40.100 6,000 which is due to 257 00:12:40.100 --> 00:12:44.000 profit and which is due to cash collection. What 258 00:12:43.300 --> 00:12:46.400 does my balance it look like at 259 00:12:46.400 --> 00:12:49.200 the end in factories still the same 260 00:12:49.200 --> 00:12:51.100 accounts payable still the same. 261 00:12:51.900 --> 00:12:54.800 The couch receivable figure is much lower. 262 00:12:54.800 --> 00:12:58.600 Why because I transfer revenues 263 00:12:57.600 --> 00:13:00.800 B2B to revenues b2c. 264 00:13:00.800 --> 00:13:03.200 B2bits pad leader b2c's pet 265 00:13:03.200 --> 00:13:06.600 immediately. So the accounts receivable is down by 266 00:13:06.600 --> 00:13:09.500 these 200 units multiplied by 267 00:13:09.500 --> 00:13:12.300 25,000 you remember 268 00:13:12.300 --> 00:13:15.600 that cash is a by 6,000 and it's perfectly 269 00:13:15.600 --> 00:13:18.700 balance with the incremental profit on the equity 270 00:13:18.700 --> 00:13:21.500 side because retain earnings are incremented 271 00:13:21.500 --> 00:13:24.800 by the incremental profit of 1,000. Obviously 272 00:13:24.800 --> 00:13:26.600 the balancing balances. 273 00:13:27.200 --> 00:13:30.700 Some knowledge developed unintroduced in this November 274 00:13:30.700 --> 00:13:31.300 session. 275 00:13:32.200 --> 00:13:36.100 Companies very often need inventory 276 00:13:35.100 --> 00:13:38.900 as in veteran is purchased by 277 00:13:38.900 --> 00:13:41.800 the company. It's owed by the companies and 278 00:13:41.800 --> 00:13:44.400 it shows on the asset side of the balance sheet. You remember 279 00:13:44.400 --> 00:13:47.400 that the asset side shows everything the company 280 00:13:47.400 --> 00:13:50.400 owns Halls as it needs it 281 00:13:50.400 --> 00:13:52.400 for its business operations. 282 00:13:53.400 --> 00:13:56.700 Assets are accounted at cost at 283 00:13:56.700 --> 00:13:59.100 historical purchasing prices. 284 00:14:00.300 --> 00:14:03.400 Now when you hold an invitory of products because you 285 00:14:03.400 --> 00:14:06.400 want to prepare the company for growth. You understand 286 00:14:06.400 --> 00:14:09.900 that you're going to consume cash and that's 287 00:14:09.900 --> 00:14:13.900 a very strong statement, which I will repeat module 288 00:14:12.900 --> 00:14:16.600 after module growth consumes 289 00:14:15.600 --> 00:14:17.200 cash. 290 00:14:17.800 --> 00:14:20.100 Now, let's move a little bit further in terms 291 00:14:20.100 --> 00:14:23.600 of accounting what happens when a company 292 00:14:23.600 --> 00:14:26.700 sells a product imagine that I sell a 293 00:14:26.700 --> 00:14:29.600 product at $25 in a B2B 294 00:14:29.600 --> 00:14:32.900 Channel. This product was purchase for $20. 295 00:14:33.900 --> 00:14:36.500 The product is physically leaving the 296 00:14:36.500 --> 00:14:39.500 warehouse. So the product is also on 297 00:14:39.500 --> 00:14:42.300 an accounting point of view leaving the balancy. The 298 00:14:42.300 --> 00:14:45.300 invitory is down by Twenty Dollars. This 299 00:14:45.300 --> 00:14:46.500 is a cost. 300 00:14:47.100 --> 00:14:50.600 Now accounts receivable is a by 25 because the 301 00:14:50.600 --> 00:14:53.900 customer is going to pay in one month's time. But 25 302 00:14:53.900 --> 00:14:56.100 is a setting price. So you understand that 303 00:14:56.100 --> 00:14:59.600 the asset side of the balance sheet will be up by five 304 00:14:59.600 --> 00:15:02.100 dollars, which is a difference between a selling price 305 00:15:02.100 --> 00:15:05.800 and a cost and this difference is across. Margin. 306 00:15:05.800 --> 00:15:08.500 It's okay in selling price minus the 307 00:15:08.500 --> 00:15:11.200 cost as it is a profit. It will show in the 308 00:15:11.200 --> 00:15:14.900 balance sheet where we account for profit when we record for 309 00:15:14.900 --> 00:15:17.900 profit, which is retained earnings equity and 310 00:15:17.900 --> 00:15:20.400 liabilities are by five dollars 311 00:15:20.400 --> 00:15:23.600 and then you understand that there is absolutely no change 312 00:15:23.600 --> 00:15:26.900 in the cash position, but just the transaction 313 00:15:26.900 --> 00:15:30.200 which consists in delivering the customer is 314 00:15:29.200 --> 00:15:33.000 replacing an inventory biocans receivable 315 00:15:32.600 --> 00:15:35.300 and is incrementing the profit of the your 316 00:15:35.300 --> 00:15:37.900 body is a gross margin, which is a difference between these two 317 00:15:38.300 --> 00:15:41.400 Now November is over. We can prepare ourselves for 318 00:15:41.400 --> 00:15:44.500 December the last month of the year and our 319 00:15:44.500 --> 00:15:45.600 first closing.
Observing the commercial development in October gave us your opportunity to understand why generally speaking the net change in cash position does not coincide with the profit.
In addition I've been able to introduce the first two pillars of the working capital requirement.
Now moving forward the commercial development in November will give me the opportunity to introduce us third one namely inventories.
Moving forward requires sales forecast you remember in October act fall volumes 200 for b2c 200 for B2B is a Psalm is 400.
Now in November I anticipate 400 for b2c and 600 for B2B why because in my opinion stores are anticipating what's going to happen at the end of the year people are going to buy plenty of my products.
I also anticipate that for December there will be an increase in b2c for the same reason and I think that sales are going to move forward up 800 for B2B 1500 when I show this forecast to my supplier.
The person tells me well, I will have a problem with manufacturing capacity because many people are going to ask me puzzles and anything of that kind in December if you want to smooth production output.
You probably have to anticipate some purchases in November and I decide to buy 1,500 puzzles, which is more than the sales.
I anticipate basically I'm going to create physical inventories and I have to introduce that in my books.
The question is why do companies need inventories? The first reason is that the level of demand is volatile is risky you anticipate 1,000.
It might be more it might be less if it's more there might be a private capacity because you are going to ask production to produce more.
And if production is not flexible enough as not the possibility to adapt the capacity to the actual level of demand, then you are going to miss some sales.
So you understand that the level of inventory you have to decide for your business operations is a function of the variability the risk in the level of demand combine ways the flexibility of your manufacturing process.
If you are indefinitely flexible, no problem.
If there is a risk in the demand if it's not the case, you have to combine again risk and flexibility to identify which inventory level will fit with your strategy.
Now as I am growing I have to reinforce the support which is provided by business operations.
You remember in September and October I do everything in November.
I have to spend most of my time now in the administration of the company.
So I move from half time to full-time in addition to that.
I have to hire a salesperson which is going to cost me 1000 300.
This is in the parameters.
I'm going to initiate a little bit of management accounting as you are going to see in the P now.
The profit is up because the actual says are the same as what I anticipated for November.
This is quite good news.
I sell more I make a profit anytime.
I sell the profit is up.
The Profit the gross margin is $10 per puzzle multiplied by 400 b2c five dollars multiplied by 600 B2B and it's 7000.
Now you understand my costs in direct cost which was supposedly fixing or not fixed because I have to adapt the capacity of my support to the level of sales.
So the administrative expense is multiplied by two it's not my salary.
It is your amount of money, which is allocated to Administration from 1,000 to 2000 and I have to introduce a new course, which is selling expense from zero to 1,300.
At the end of the day incremental fixed costs is more than phones by is incremental growth margins, and I generate a result in November, which is 3,000 700.
Now that's over for the p&l.
Let's move to the net change in cash position.
You remember we start with accounts receivable? My customers be to be owed me 5,000 at the end of October, which is a beginning of November now, I generate sales of 27,000.
How much am I going to collect in November? Well, basically the five thousand and of October plus all my b2c sales you remember four hundred multiplied by 30 which is 12,000 plus 5,000 is 17,000.
What is due at the end is a six hundred puzzles, which I saw to B2B multiplied by 25.
It is 15,000.
I collect the residual 5000 of end November and b2c sales accounts payable is the same story but it's about purchases you remember what is due to my supplier is 4,000 at the end of folk October I purchase for 1,500 puzzles.
The amount of money is 30,000.
I'm going to pay only 50% of that.
So what is you at the end is 15,000 which basically means that iPad the other 15,000 all the purchases.
The mountains plus what was due at the beginning of the month 4,000 I cash out 19,000 now I can build this document which is a changing cash position cash from sales.
You remember it comes from accounts receivable 17,000 cash Outlets suppliers.
It comes from the accounts payable 19,000.
But in addition to that I have to pay the salaries to myself and to the salesperson the total cash outlays exceed the cash inflow is a cash collection by 5,300 and there would be a deterioration in my cash position.
It was 12,000 beginning of the month.
It is 6,700 at the end of the month.
for a copper reasons first because I had to purchase more than what I sold.
This is about inventor is and also because B2B is growing but I collect Monet later and it's less profitable than B to C.
Now.
We need to build a last document which is a balancy capital and change 10,000 retained earnings.
November is and of October plus the profit in November 3,000 plus 3,700 which comes from the November p&l.
It's a total of accumulated range vested profit.
6,000 700 The cash figures provided by the document which has changed in cash position.
It's 6,700 the same as retained earnings, but it's pure coincidence.
Accounts receivable provided by calculations 15,000 accounts people provided by calculations 15,000 as well.
Now the last thing I have to account for is those purchases which are not yet sore.
This is accounting for inventory.
You remember that at the beginning of the period I didn't have any puzzle in my inventory.
Then I decided to buy 1500 of them and sell only 1,000.
What does it mean 500 puzzles are left at the end of the period.
This is name an inventory and we have to permanently check that we have 500 puzzles actually in the warehouse, which is named the permanent inventory.
And this is why external and internal Auditors on a regular basis are counting how many physical puzzles are actually in the warehouse really more unfortunately sometimes less.
Now these 500 products that belong to the firm the same as cash which belongs to the firm or accounts receivable.
It also belongs to the firm and it is very much related with the business activity of the company.
This is why the inverter is accounted on the assets side of the balance sheet, you have everything which is owned by The Firm for its commercial and Manufacturing activity.
How do we evaluate the inventory and purchasing price history called purchasing price, which is basically the cost which we are going to introduce in a p&l.
I select twenty dollars per unit throughout the entire module obviously in real life.
There will be different purchase prices.
And then there are some different methods to evaluate the infatteries in the balance shape.
It's not the objective of this module.
Let's make it simple.
Now.
The inverter is at the end of November or 500 products twenty dollars per product one multiplied by the other it gives you 10,000.
You remember we used columns for accounts receivable and accounts payable we use columns for inventory account.
But we need two of them one is physical.
The other one is accounting the books in units.
I had no inventory at the beginning.
I purchased 1,500.
I consumed sold 1,000 how much at the end 500 you multiply each and every figure by 20 because it's the same price and you get zero 30,000 which is exactly the purchases and you have the purchase price as a good Soul which is 20,000.
This is going to be the cost of sales and then you understand that there is a different between purchases and purchase price of goods sold.
The first one is preparing your operations.
So on one is the cost you have to put in a p&l later on in module 3 of this course, I will tell you that the production cost.
Is not the same as the manufacturing cost of all these Goods which you saw this is the first example here.
Not intuitively.
When you look at these invitory account, you understand that you already use this accounting for inventories, but there was no inventory at the end.
So everything which was purchased was sold this wall making life easier balance it now, we have all the items on the asset side.
We have a new item which is in factories 10,000 accounts receivable and cash are provided you remember 31,700.
Capital ten thousand retained earnings accounts payable total equity and liabilities 31 700 again the balance it is nicely balancing.
I suggest you make a small exercise which consists in getting to the spreadsheet and opening the tab November year 1.
You remember we are supposed to sell 400 units on b2c and 600 to B2B.
Let's imagine that it is the other way around and we sell 600 units b2c.
400 units B2B what is impact on profit and cash? The good news about profit is that it's going to be higher by 1,000 why because these 200 units which we are generating five dollars are now generating ten dollars per unit remember it is 30 dollars versus 25 dollars.
So for 200 units, I generated incremental unit margin of five dollars one multiplied by the other gives me an incremental profit of 1,000, but the very significant change is in the cash position.
Because all these units are the 200 which I move from B to B to b2c.
There are first going to generate a higher profit, but they are paid immediately as opposed to in one month's time.
So you understand that there is a double positive impact on the cash position, which is due to the favorable effect of the mix Channel B2B versus b2c and instead of consuming 5,300 of cash.
I generate an increase in the cash position by 700 the difference is exactly 6,000 which is due to profit and which is due to cash collection.
What does my balance it look like at the end in factories still the same accounts payable still the same.
The couch receivable figure is much lower.
Why because I transfer revenues B2B to revenues b2c.
B2bits pad leader b2c's pet immediately.
So the accounts receivable is down by these 200 units multiplied by 25,000 you remember that cash is a by 6,000 and it's perfectly balance with the incremental profit on the equity side because retain earnings are incremented by the incremental profit of 1,000.
Obviously the balancing balances.
Some knowledge developed unintroduced in this November session.
Companies very often need inventory as in veteran is purchased by the company.
It's owed by the companies and it shows on the asset side of the balance sheet.
You remember that the asset side shows everything the company owns Halls as it needs it for its business operations.
Assets are accounted at cost at historical purchasing prices.
Now when you hold an invitory of products because you want to prepare the company for growth.
You understand that you're going to consume cash and that's a very strong statement, which I will repeat module after module growth consumes cash.
Now, let's move a little bit further in terms of accounting what happens when a company sells a product imagine that I sell a product at $25 in a B2B Channel.
This product was purchase for $20.
The product is physically leaving the warehouse.
So the product is also on an accounting point of view leaving the balancy.
The invitory is down by Twenty Dollars.
This is a cost.
Now accounts receivable is a by 25 because the customer is going to pay in one month's time.
But 25 is a setting price.
So you understand that the asset side of the balance sheet will be up by five dollars, which is a difference between a selling price and a cost and this difference is across.
Margin.
It's okay in selling price minus the cost as it is a profit.
It will show in the balance sheet where we account for profit when we record for profit, which is retained earnings equity and liabilities are by five dollars and then you understand that there is absolutely no change in the cash position, but just the transaction which consists in delivering the customer is replacing an inventory biocans receivable and is incrementing the profit of the your body is a gross margin, which is a difference between these two Now November is over.
We can prepare ourselves for December the last month of the year and our first closing.