Accounting for entrepreneurs, module 1 // Transforming profit into cash, November
WEBVTT
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Observing the commercial development in
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October gave us your opportunity to understand why generally
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speaking the net change in
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cash position does not coincide with the
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profit.
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In addition I've been able to introduce the first
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two pillars of the working capital requirement. Now moving
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forward the commercial development
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in November will give me the opportunity to introduce us
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third one namely inventories.
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Moving forward requires sales forecast you
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remember in October act fall volumes
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200 for b2c 200 for
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B2B is a Psalm is 400.
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Now in November I anticipate 400 for
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b2c and 600 for
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B2B why because in my opinion
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stores are anticipating what's going to happen at
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the end of the year people are going to buy plenty of
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my products.
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I also anticipate that for December there will
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be an increase in b2c for the same reason and I
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think that sales are going to move forward up 800
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for B2B 1500 when
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I show this forecast to my
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supplier. The person tells me well, I will have a problem with
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manufacturing capacity because many people
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are going to ask me puzzles and anything of
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that kind in December if you want to smooth production
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output. You probably have to
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anticipate some purchases in November and I
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decide to buy 1,500 puzzles,
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which is more than the
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sales. I anticipate basically I'm going
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to create physical inventories and
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I have to introduce that in my books.
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The question is why do companies need
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inventories? The first reason is that
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the level of demand is volatile is risky you
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anticipate 1,000. It might be
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more it might be less if it's more there might
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be a private capacity because you are going to ask production to
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produce more.
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And if production is not flexible enough
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as not the possibility to adapt
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the capacity to the actual level of demand, then
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you are going to miss some sales. So you understand that
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the level of inventory you have to decide for your business
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operations is a function of the variability
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the risk in the level of
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demand combine ways the flexibility
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of your manufacturing process.
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If you are indefinitely flexible, no problem.
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If there is a risk in the demand if it's not
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the case, you have to combine again risk
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and flexibility to identify which inventory
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level will fit with your strategy.
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Now as I am growing I have to reinforce the
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support which is provided by business operations. You
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remember in September and October I do everything in
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November. I have to spend
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most of my time now in the
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administration of the company. So I move from half time
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to full-time in addition to that. I have to hire a
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salesperson which is going to cost me 1000 300.
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This is in the parameters. I'm going
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to initiate a little bit of management accounting as
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you are going to see in the P now.
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The profit is up because the actual
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says are the same as what I anticipated for
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November. This is quite good news. I
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sell more I make a profit anytime. I sell the
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profit is up.
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The Profit the gross margin is $10
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per puzzle multiplied by 400 b2c five
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dollars multiplied by 600 B2B
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and it's 7000. Now you understand my
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costs in direct cost which was
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supposedly fixing or not fixed because I have to
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adapt the capacity of my support to the level of
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sales.
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So the administrative expense is multiplied by
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two it's not my salary. It is your
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amount of money, which is allocated to Administration from 1,000
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to 2000 and I have to introduce
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a new course, which is selling expense from
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zero to 1,300.
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At the end of the day incremental fixed costs is
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more than phones by is incremental growth margins,
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and I generate a result in November, which
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is 3,000 700.
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Now that's over for the p&l. Let's move to the net change
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in cash position.
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You remember we start with accounts receivable? My customers
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be to be owed me 5,000
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at the end of October, which is a beginning of November
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now, I generate sales of 27,000.
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How much am I going to collect in November?
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Well, basically the five thousand and
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of October plus all my b2c
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sales you remember four hundred
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multiplied by 30 which is 12,000 plus
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5,000 is 17,000. What
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is due at the end is a six hundred puzzles,
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which I saw to B2B multiplied by
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25. It is 15,000. I collect
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the residual 5000 of
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end November and b2c sales accounts payable
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is the same story but it's about purchases you remember
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what is due to my supplier is 4,000 at
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the end of folk October I purchase for
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1,500 puzzles. The
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amount of money is 30,000. I'm going
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to pay only 50% of that. So what
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is you at the end is 15,000 which
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basically means that iPad the other 15,000 all
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the purchases.
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The mountains plus what was due at the beginning of the month
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4,000 I cash out 19,000 now
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I can build this document which is a changing
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cash position cash from sales. You remember it
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comes from accounts receivable 17,000 cash Outlets
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suppliers. It comes from the accounts payable 19,000.
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But in addition to that I have to
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pay the salaries to myself and to the salesperson
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the total cash outlays exceed
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the cash inflow is a cash collection by 5,300
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and there
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would be a deterioration in my cash position. It was
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12,000 beginning of the month. It is 6,700 at
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the end of the month.
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for a copper reasons
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first because I had to purchase more than what
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I sold. This is about inventor is and also
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because B2B is growing but I
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collect Monet later and it's less
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profitable than B to C. Now. We need to build a
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last document which is a balancy capital and
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change 10,000 retained earnings.
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November is and of October plus
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the profit in November 3,000 plus
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3,700 which comes from the November
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p&l. It's a total of accumulated range
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vested profit. 6,000 700
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The cash figures provided by the document
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which has changed in cash position. It's 6,700
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the same as retained earnings, but it's
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pure coincidence.
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Accounts receivable provided by calculations 15,000
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accounts people provided by
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calculations 15,000 as
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well. Now the last thing I have to account for
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is those purchases which are
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not yet sore. This is accounting for
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inventory.
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You remember that at the beginning of the period I didn't have any
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puzzle in my inventory. Then I decided
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to buy 1500 of them and sell only 1,000.
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What does it mean 500 puzzles are
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left at the end of the period. This
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is name an inventory and we have
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to permanently check that we have 500 puzzles
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actually in the warehouse, which is
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named the permanent inventory. And this is why external and
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internal Auditors on a regular
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basis are counting how many physical puzzles are
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actually in the warehouse really more
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unfortunately sometimes less.
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Now these 500 products that belong to the
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firm the same as cash which belongs to
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the firm or accounts receivable. It also belongs to
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the firm and it is very much related with the business
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activity of the company. This is why the inverter
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is accounted on the assets side of the
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balance sheet, you have everything which is owned by
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The Firm for its commercial and Manufacturing activity.
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How do we evaluate the inventory and purchasing
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price history called purchasing price, which is
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basically the cost which we are going to introduce in a
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p&l.
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I select twenty dollars per unit
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throughout the entire module obviously in
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real life. There will be different purchase prices.
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And then there are some different methods
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to evaluate the infatteries in the balance
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shape. It's not the objective of this module. Let's
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make it simple. Now. The inverter
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is at the end of November or 500 products
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twenty dollars per product one multiplied
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by the other it gives you 10,000.
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You remember we used columns for accounts receivable
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and accounts payable we use columns for inventory account.
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But we need two of them one is
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physical. The other one is accounting the books
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in units. I had no inventory
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at the beginning. I purchased 1,500.
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I consumed sold
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1,000 how much at the
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end 500 you multiply each and every figure by
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20 because it's the same price and you
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get zero 30,000 which is exactly the
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purchases and you have the purchase price as a
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good Soul which is 20,000. This is going to be the
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cost of sales and then you understand that there is
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a different between purchases and purchase
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price of goods sold. The first one is
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preparing your operations. So on one
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is the cost you have to put in a p&l later on
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in module 3 of this course, I
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will tell you that the production cost.
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Is not the same as the manufacturing cost
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of all these Goods which you saw
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this is the first example here.
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Not intuitively. When you look at these
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invitory account, you understand that you already
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use this accounting for inventories, but there was
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no inventory at the end. So everything which was purchased
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was sold this wall making life
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easier balance it now, we
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have all the items on the asset side. We have a
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new item which is in factories 10,000 accounts receivable
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and cash are provided you remember 31,700.
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Capital ten thousand retained earnings
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accounts payable total equity and liabilities 31
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700 again the
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balance it is nicely balancing.
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I suggest you make a small exercise which consists in getting to
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the spreadsheet and opening the tab November year 1.
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You remember we are supposed to sell 400 units
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on b2c and 600 to B2B. Let's
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imagine that it is the other way around and we sell 600
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units b2c. 400 units
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B2B what is impact on profit and
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cash?
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The good news about profit is that it's going to be higher by
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1,000 why because these
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200 units which we are generating five dollars
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are now generating ten dollars per
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unit remember it is 30 dollars versus 25
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dollars. So for 200 units, I generated incremental
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unit margin of five dollars one
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multiplied by the other gives me an incremental profit of
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1,000, but the very
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significant change is in the cash position.
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Because all these units are the 200 which I
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move from B to B to b2c. There are
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first going to generate a higher profit, but they
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are paid immediately as opposed to in one month's
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time.
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So you understand that there is a double positive impact on
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the cash position, which is due to the favorable effect
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of the mix Channel B2B versus
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b2c and instead of consuming 5,300 of
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cash. I generate an increase in the
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cash position by 700 the difference is exactly
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6,000 which is due to
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profit and which is due to cash collection. What
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does my balance it look like at
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the end in factories still the same
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accounts payable still the same.
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The couch receivable figure is much lower.
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Why because I transfer revenues
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B2B to revenues b2c.
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B2bits pad leader b2c's pet
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immediately. So the accounts receivable is down by
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these 200 units multiplied by
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25,000 you remember
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that cash is a by 6,000 and it's perfectly
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balance with the incremental profit on the equity
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side because retain earnings are incremented
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by the incremental profit of 1,000. Obviously
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the balancing balances.
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Some knowledge developed unintroduced in this November
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session.
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Companies very often need inventory
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as in veteran is purchased by
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the company. It's owed by the companies and
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it shows on the asset side of the balance sheet. You remember
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that the asset side shows everything the company
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owns Halls as it needs it
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for its business operations.
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Assets are accounted at cost at
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historical purchasing prices.
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Now when you hold an invitory of products because you
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want to prepare the company for growth. You understand
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that you're going to consume cash and that's
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a very strong statement, which I will repeat module
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after module growth consumes
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cash.
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Now, let's move a little bit further in terms
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of accounting what happens when a company
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sells a product imagine that I sell a
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product at $25 in a B2B
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Channel. This product was purchase for $20.
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The product is physically leaving the
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warehouse. So the product is also on
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an accounting point of view leaving the balancy. The
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invitory is down by Twenty Dollars. This
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is a cost.
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Now accounts receivable is a by 25 because the
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customer is going to pay in one month's time. But 25
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is a setting price. So you understand that
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the asset side of the balance sheet will be up by five
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dollars, which is a difference between a selling price
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and a cost and this difference is across. Margin.
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It's okay in selling price minus the
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cost as it is a profit. It will show in the
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balance sheet where we account for profit when we record for
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profit, which is retained earnings equity and
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liabilities are by five dollars
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and then you understand that there is absolutely no change
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in the cash position, but just the transaction
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which consists in delivering the customer is
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replacing an inventory biocans receivable
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and is incrementing the profit of the your
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body is a gross margin, which is a difference between these two
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Now November is over. We can prepare ourselves for
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December the last month of the year and our
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first closing.
Observing the commercial development in October gave us your opportunity to understand why generally speaking the net change in cash position does not coincide with the profit.
In addition I've been able to introduce the first two pillars of the working capital requirement.
Now moving forward the commercial development in November will give me the opportunity to introduce us third one namely inventories.
Moving forward requires sales forecast you remember in October act fall volumes 200 for b2c 200 for B2B is a Psalm is 400.
Now in November I anticipate 400 for b2c and 600 for B2B why because in my opinion stores are anticipating what's going to happen at the end of the year people are going to buy plenty of my products.
I also anticipate that for December there will be an increase in b2c for the same reason and I think that sales are going to move forward up 800 for B2B 1500 when I show this forecast to my supplier.
The person tells me well, I will have a problem with manufacturing capacity because many people are going to ask me puzzles and anything of that kind in December if you want to smooth production output.
You probably have to anticipate some purchases in November and I decide to buy 1,500 puzzles, which is more than the sales.
I anticipate basically I'm going to create physical inventories and I have to introduce that in my books.
The question is why do companies need inventories? The first reason is that the level of demand is volatile is risky you anticipate 1,000.
It might be more it might be less if it's more there might be a private capacity because you are going to ask production to produce more.
And if production is not flexible enough as not the possibility to adapt the capacity to the actual level of demand, then you are going to miss some sales.
So you understand that the level of inventory you have to decide for your business operations is a function of the variability the risk in the level of demand combine ways the flexibility of your manufacturing process.
If you are indefinitely flexible, no problem.
If there is a risk in the demand if it's not the case, you have to combine again risk and flexibility to identify which inventory level will fit with your strategy.
Now as I am growing I have to reinforce the support which is provided by business operations.
You remember in September and October I do everything in November.
I have to spend most of my time now in the administration of the company.
So I move from half time to full-time in addition to that.
I have to hire a salesperson which is going to cost me 1000 300.
This is in the parameters.
I'm going to initiate a little bit of management accounting as you are going to see in the P now.
The profit is up because the actual says are the same as what I anticipated for November.
This is quite good news.
I sell more I make a profit anytime.
I sell the profit is up.
The Profit the gross margin is $10 per puzzle multiplied by 400 b2c five dollars multiplied by 600 B2B and it's 7000.
Now you understand my costs in direct cost which was supposedly fixing or not fixed because I have to adapt the capacity of my support to the level of sales.
So the administrative expense is multiplied by two it's not my salary.
It is your amount of money, which is allocated to Administration from 1,000 to 2000 and I have to introduce a new course, which is selling expense from zero to 1,300.
At the end of the day incremental fixed costs is more than phones by is incremental growth margins, and I generate a result in November, which is 3,000 700.
Now that's over for the p&l.
Let's move to the net change in cash position.
You remember we start with accounts receivable? My customers be to be owed me 5,000 at the end of October, which is a beginning of November now, I generate sales of 27,000.
How much am I going to collect in November? Well, basically the five thousand and of October plus all my b2c sales you remember four hundred multiplied by 30 which is 12,000 plus 5,000 is 17,000.
What is due at the end is a six hundred puzzles, which I saw to B2B multiplied by 25.
It is 15,000.
I collect the residual 5000 of end November and b2c sales accounts payable is the same story but it's about purchases you remember what is due to my supplier is 4,000 at the end of folk October I purchase for 1,500 puzzles.
The amount of money is 30,000.
I'm going to pay only 50% of that.
So what is you at the end is 15,000 which basically means that iPad the other 15,000 all the purchases.
The mountains plus what was due at the beginning of the month 4,000 I cash out 19,000 now I can build this document which is a changing cash position cash from sales.
You remember it comes from accounts receivable 17,000 cash Outlets suppliers.
It comes from the accounts payable 19,000.
But in addition to that I have to pay the salaries to myself and to the salesperson the total cash outlays exceed the cash inflow is a cash collection by 5,300 and there would be a deterioration in my cash position.
It was 12,000 beginning of the month.
It is 6,700 at the end of the month.
for a copper reasons first because I had to purchase more than what I sold.
This is about inventor is and also because B2B is growing but I collect Monet later and it's less profitable than B to C.
Now.
We need to build a last document which is a balancy capital and change 10,000 retained earnings.
November is and of October plus the profit in November 3,000 plus 3,700 which comes from the November p&l.
It's a total of accumulated range vested profit.
6,000 700 The cash figures provided by the document which has changed in cash position.
It's 6,700 the same as retained earnings, but it's pure coincidence.
Accounts receivable provided by calculations 15,000 accounts people provided by calculations 15,000 as well.
Now the last thing I have to account for is those purchases which are not yet sore.
This is accounting for inventory.
You remember that at the beginning of the period I didn't have any puzzle in my inventory.
Then I decided to buy 1500 of them and sell only 1,000.
What does it mean 500 puzzles are left at the end of the period.
This is name an inventory and we have to permanently check that we have 500 puzzles actually in the warehouse, which is named the permanent inventory.
And this is why external and internal Auditors on a regular basis are counting how many physical puzzles are actually in the warehouse really more unfortunately sometimes less.
Now these 500 products that belong to the firm the same as cash which belongs to the firm or accounts receivable.
It also belongs to the firm and it is very much related with the business activity of the company.
This is why the inverter is accounted on the assets side of the balance sheet, you have everything which is owned by The Firm for its commercial and Manufacturing activity.
How do we evaluate the inventory and purchasing price history called purchasing price, which is basically the cost which we are going to introduce in a p&l.
I select twenty dollars per unit throughout the entire module obviously in real life.
There will be different purchase prices.
And then there are some different methods to evaluate the infatteries in the balance shape.
It's not the objective of this module.
Let's make it simple.
Now.
The inverter is at the end of November or 500 products twenty dollars per product one multiplied by the other it gives you 10,000.
You remember we used columns for accounts receivable and accounts payable we use columns for inventory account.
But we need two of them one is physical.
The other one is accounting the books in units.
I had no inventory at the beginning.
I purchased 1,500.
I consumed sold 1,000 how much at the end 500 you multiply each and every figure by 20 because it's the same price and you get zero 30,000 which is exactly the purchases and you have the purchase price as a good Soul which is 20,000.
This is going to be the cost of sales and then you understand that there is a different between purchases and purchase price of goods sold.
The first one is preparing your operations.
So on one is the cost you have to put in a p&l later on in module 3 of this course, I will tell you that the production cost.
Is not the same as the manufacturing cost of all these Goods which you saw this is the first example here.
Not intuitively.
When you look at these invitory account, you understand that you already use this accounting for inventories, but there was no inventory at the end.
So everything which was purchased was sold this wall making life easier balance it now, we have all the items on the asset side.
We have a new item which is in factories 10,000 accounts receivable and cash are provided you remember 31,700.
Capital ten thousand retained earnings accounts payable total equity and liabilities 31 700 again the balance it is nicely balancing.
I suggest you make a small exercise which consists in getting to the spreadsheet and opening the tab November year 1.
You remember we are supposed to sell 400 units on b2c and 600 to B2B.
Let's imagine that it is the other way around and we sell 600 units b2c.
400 units B2B what is impact on profit and cash? The good news about profit is that it's going to be higher by 1,000 why because these 200 units which we are generating five dollars are now generating ten dollars per unit remember it is 30 dollars versus 25 dollars.
So for 200 units, I generated incremental unit margin of five dollars one multiplied by the other gives me an incremental profit of 1,000, but the very significant change is in the cash position.
Because all these units are the 200 which I move from B to B to b2c.
There are first going to generate a higher profit, but they are paid immediately as opposed to in one month's time.
So you understand that there is a double positive impact on the cash position, which is due to the favorable effect of the mix Channel B2B versus b2c and instead of consuming 5,300 of cash.
I generate an increase in the cash position by 700 the difference is exactly 6,000 which is due to profit and which is due to cash collection.
What does my balance it look like at the end in factories still the same accounts payable still the same.
The couch receivable figure is much lower.
Why because I transfer revenues B2B to revenues b2c.
B2bits pad leader b2c's pet immediately.
So the accounts receivable is down by these 200 units multiplied by 25,000 you remember that cash is a by 6,000 and it's perfectly balance with the incremental profit on the equity side because retain earnings are incremented by the incremental profit of 1,000.
Obviously the balancing balances.
Some knowledge developed unintroduced in this November session.
Companies very often need inventory as in veteran is purchased by the company.
It's owed by the companies and it shows on the asset side of the balance sheet.
You remember that the asset side shows everything the company owns Halls as it needs it for its business operations.
Assets are accounted at cost at historical purchasing prices.
Now when you hold an invitory of products because you want to prepare the company for growth.
You understand that you're going to consume cash and that's a very strong statement, which I will repeat module after module growth consumes cash.
Now, let's move a little bit further in terms of accounting what happens when a company sells a product imagine that I sell a product at $25 in a B2B Channel.
This product was purchase for $20.
The product is physically leaving the warehouse.
So the product is also on an accounting point of view leaving the balancy.
The invitory is down by Twenty Dollars.
This is a cost.
Now accounts receivable is a by 25 because the customer is going to pay in one month's time.
But 25 is a setting price.
So you understand that the asset side of the balance sheet will be up by five dollars, which is a difference between a selling price and a cost and this difference is across.
Margin.
It's okay in selling price minus the cost as it is a profit.
It will show in the balance sheet where we account for profit when we record for profit, which is retained earnings equity and liabilities are by five dollars and then you understand that there is absolutely no change in the cash position, but just the transaction which consists in delivering the customer is replacing an inventory biocans receivable and is incrementing the profit of the your body is a gross margin, which is a difference between these two Now November is over.
We can prepare ourselves for December the last month of the year and our first closing.