Accounting for entrepreneurs, module 4 // Investing in intangibles, September
WEBVTT
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Welcome to this month of September,
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which is going to give us the opportunity to finalize the preparation of this
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major step forward for the company.
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We replace a machine by a factory.
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We have started developing some preparation.
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We have invested people to create new product.
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We were spending the money capitalizing r and d expenses.
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We already spent some money preparing for the production planning
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organization and so on,
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and we paid in advance for the use of a software.
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These preparations are going to be completed in September,
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staffing the commercial department for example,
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so that we are ready in October to make an equity issue,
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raise debt and start the production of a major factory. To do that,
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we first have to decide how many units we are going to produce in September.
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In September, we're generating sales as expected,
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5,300 b2c, b2b,
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October forecast, 6,500, which is more than the capacity of the machine.
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This is why we build the factory,
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but when you start production in a factory is there are some uncertainties,
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risks and so on and so forth, so you want to be on a safe side.
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This is why you will try to maximize the amount of inventory which is in your
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warehouse at the beginning of October,
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so at the end of September so that you can go through volatility.
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I would say in the production process. In order to do that,
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you're going to maximize the production,
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which is consistent with the capacity of the machine. Capacity is 5,000.
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You produce 5,000,
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so you remember that during the previous months what we were doing is
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calculating a kind of target for the inventory and deducting from
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that production.
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Now we produce a maximum we can produce and as a consequence we'll have an
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inventory level of 2,420 at the end of September ready
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to match with some difficulties when the start production in a new factory
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with 5,000, we need six workers.
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We hire an additional research engineer so that we can complete
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and finalize the product innovation.
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We need a new production engineer to prepare the factory and the day you want
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to produce.
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It's because you want to sell and you have to prepare in advance the
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selling staff,
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so this is why you hire two salespersons so that you are ready to sell what you
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produce. Producing without selling is no good news.
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Now the module five is going to explain you how you move from a machine to a
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factory with a financial strategy which is related with that point.
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We'll see that later. Now,
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the organizational chart is changing a little bit because you
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increment the number of people
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Working in the company, management and administration,
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the same two additional people in sales, an additional person in engineering,
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an additional person in research and development.
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Same number of people in the production staff because so far we are operating
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the quotes old machine,
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so we are going to produce 5,000. You have the raw materials,
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supervision workers and depreciation, which is divided by 5,000.
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Now you're generating plenty of economies and scale because you are saturating
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the machine and the production cost per unit is down to 17.7
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euros. There is absolutely no change in the why.
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You calculate your inventories in units and in currency units
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with the weighted average cost of good sold,
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which is now 18.08.
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You deduct from that a total cost of sales and you can start building your p
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and l sales revenues based on how many products you've sold,
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minus cost of sales, which you already calculated.
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Gross margin and administration, no change selling,
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how you have two additional people engineering, you are one additional person.
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R and d is still capitalized,
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but now the license is allocated to the engineering expense.
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This is why when you look at the 6,000,
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it's not only the additional cost of an additional person,
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there is part of the cost of the license which is allocated.
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Let's have a look for a minute.
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At the evolution of engineering spending now in September we have two engineers,
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so it's not 1,500,
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3000 and we have to locate the cost of this license
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to the six months during which we are going to have the right to use it.
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We paid 18,000 for six months. It is 3000 per month,
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so the total of engineering spendings for September is 3000 for headcount
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and 3000 for the software. Once we have calculated the ebit,
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the operating income, we deduct interest tax and we get to the bottom line.
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The bottom line is 19,227.
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Obviously we reinvest. We retain 100% of this figure,
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which is going to increment the shareholders equity.
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No change for cash for sales,
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we have some accounts receivable at the beginning of the month,
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which is B2B sales.
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Last month we have a cash receivable end of the month,
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which is B2B sales this month,
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so as we have sold for 117,500,
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the cash inflow was basically the B2B sales in August and the
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B2C sales in in September. No change so far,
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no increase in financial resources. Cash inflows is cash from sales,
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90,000. Now we can move to cash outlay. It starts with
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Paying the suppliers. You remember,
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we pay the suppliers with a one month delay for 50% of the purchases.
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Accounts payable gives us suppliers, cash outlay administration,
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the same to additional people in sales. One additional person in engineering,
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one additional person in development, no tax payment today,
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no dividend payment today, no software license because it was paid in August.
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Now cash outlay are 93,000 and you understand that the net change
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in cash position is negative by 3,500,
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which reinforces the fact that it was not the right moment to pay a dividend and
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return cash to the shareholders.
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How much cash do we have at the end of the period? Almost 23,000,
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so no problem about this negative cash,
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but we have to be aware of the fact that now we'll need some financial resources
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in order to increase the capacity. Again, this is about module five,
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property, plant and equipment, same story and additional months of depreciation.
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Intangible asset,
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it's still about capitalizing additional research and development expenses.
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Now it's about 7,500.
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The total accumulated is 18,000.
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What about net fixed assets, sum of property,
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plant and equipment and intangible. In inventories,
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we calculated accounts receivable. We calculated interestingly,
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what about the prepared expenses?
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You remember we paid 18,000 to have the right to use the software during six
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months. Now we have expensed one month,
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how much is left? 15,000. Then you can ask yourself the question,
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where are the 3000? The 3000 are in the production cost,
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so they are either in the cost of sales or in the inventories of
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finished goods. In fact,
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it is as if the 3000 has been transferred into production.
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Cost of goods sold,
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production cost of good stored cash has been calculated
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by cash in minus cash out.
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Total has said 210,194.
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Obviously we get the same figure for equity and liabilities,
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but now you are used to that. No shares issue. Capital remains the same.
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Retained earnings are incremented by the earnings of the mons
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retained 100% financial debt, not paid dividends,
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no dividend accounts payable,
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calculated income tax payable incremented by the tax you accrued during
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the month of September. No change. Current operating assets.
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Current operating liabilities.
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The difference between these two is going to be the working capital requirement.
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The balance sheet is absolutely straightforward.
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Now what is interesting is to observe the evolution of the working capital
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requirement. Now,
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it's interesting to observe the evolution of the working capital requirement.
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You remember what happened From July to August,
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the operating working capital requirement was down by 1,800 and something
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and if the working capital requirement was up,
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it's because we had to take into account an incremental prepared expense
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software license from the zero to 18,000 and so
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the working capture requirement extended version of it was up
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not because of the quality of execution because the operating working capture
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requirement was showing a decrease, but because of this technical consideration,
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we pay something in advance. Now from August to September,
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it's a little bit a different story.
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We want to maximize the inventories to be on the safe side.
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When we open the factory in October,
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we boost production and then we secure the level of inventories.
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This is why the level of inventories by 10,000 as the sales
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are mechanically up between August and September,
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accounts receivable is dramatically up and if we produce more,
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we buy more. The accounts payable is up at the end of the day,
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the operating working capital requirement is up by 24,000.
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Is it bad quality of execution? The answer is no.
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It's because the general management of the company has decided to put the
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factory on a safe side when it's time to open a new manufacturing
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footprint. This is just management.
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It's not quite of execution and if the accounts receivable figure is up,
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it's because the commercial success is there. That's not bad news.
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Now interestingly,
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the operating working capital requirement is very much up when the non-operating
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working capital requirement is down. Why?
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Because income tax payable is up, dividend is the same, zero,
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and we progressively consume the other current operating
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asset, which is prepared expenses for the software license.
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Then you understand that compared with August,
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it is exactly the other way around.
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Same story about the working capital requirement.
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It's up but not because operating is down on,
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technical is up now technical is down and operating is up,
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but the interpretation of an increase in the operating working capital
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requirement, again, it's a management decision.
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It's not bad quality of execution.
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Take care about financial analysis and figures interpretation,
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cash from operations.
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Now we have the right structure to present the operating cashflow,
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operating income depreciation,
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EBITDA minus interest minus accrued taxes, growth cashflow,
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which you remember is the same as earnings plus depreciation.
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I'll be back in a minute minus impact of change in the working
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capital requirement, but the total working capital requirement.
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Now how much cash, net cash is generated by business operations.
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4,000.
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We keep on investing in September to prepare the building of the factory
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and now it's intangibles an additional person.
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It cost us as a total 7,500.
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We generate only 4,000 because of the increase in the working capital
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requirement we already discussed.
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Free cashflow is negative by 3,500.
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It's going to be really time to discuss about the financial strategy of the
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company. You remember the gross cashflow interpretation?
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It's a bit uh, minus interest minus taxes,
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but EBITDA is EBIT plus that, so when you look at the gross cash flow,
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it's EBIT plus that minus interest minus taxes and what about netting income?
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Netting income is EBIT minus in interest minus taxes,
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so if you add up depreciation,
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it's EBIT minus interest minus taxes plus depreciation. Of course,
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mechanically,
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the two ways to calculate the gross cash flow gives the same figure,
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but the one on the left hand side of the slide is definitely much barriers and
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the one on the right hand side. Financial analysis,
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September back to successful commercial activity and it's going to be even
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better in October, et cetera.
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Margins generated by business operations, the gross margin is quite stable.
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There is combination between the mix, b2b,
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B2C and the economies scale on the production cost and if the operating margin
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is down,
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it's not because the sales are down but it's because there are plenty of
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investment which show as an expense In the p and l,
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you are going to invest in the manufacturing footprint.
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You need an additional engineer for the supervision to
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support people in business operations and you need the support of this software.
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You are investing even this is about cost. In the p and l,
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there are plenty of investments we show as cost in the p and l.
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Now, which kind of knowledge did we develop from this months of
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September? You remember,
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we have a kind of deferred expense deferred charge. Where does it go?
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Where do you transfer this 3000 to production cost and then the
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3000 are in the production cost.
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The production cost will be in the inventory for what is not sold and it'll be
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in the cost of sales for what is sold, no problem.
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What about the gross cash flow? Again,
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it's about EBITDA minus interest minus tax, and it's much,
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much, much better than net earnings plus deion,
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which is totally confusing and you observe something which is very important.
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The top line for people is the top line of the p and l, so it's about sales,
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but for us finance people,
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cashflow statement is absolutely fundamental and EBITDA is a top line
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of the cashflow statement.
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This is why in companies business operation managers are
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very much asked to look at the EBITDA because it's fundamental,
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but EBITDA should be transformed into cash.
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This is why the funds from operations is a bit a minus increase
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in the working capital requirement. This is also why you have to ask yourself,
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do I finance all my capital expenditures with the operating cash flow?
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If the answer is yes, I have plenty of cash in excess. If the answer is no,
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I need to find financial resources.
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Both are about corporate financial strategy.
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Now, if I make a quick wrap up about this anti module four,
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now we have a comprehensive perspective and understanding of the working
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capital requirement,
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extended version at large with some additions to current operating assets
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and current operating liabilities.
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What was fundamental doing that is to make the split between operating working
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capital requirement,
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it's management of business operations and non operating working capital
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requirement about technical aspects such as you pay the rent in advance,
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you pay the software license in advance.
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It has nothing to do with the ability of people to do a good job in business
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operations.
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This is absolutely fundamental because financial accounting is not an objective
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per se.
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It is the accumulation of information thanks to which you can understand
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and decide. Management is absolutely fundamental.
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There are some objectives.
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You control the realization of the objectives and there's another point
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which was absolutely fundamental. In this module.
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We have some ambitions. We have an industrial ambition,
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we have good products and we want to extend the sales figure. We want to grow,
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we want to grow the p and l, we want to grow the sales.
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Now we'll have to grow the invested capital.
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The amount of money we put in business operations growth consumes financial
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resources. Why? Because we have to prepare for the manufacturing.
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We have to prepare manufacturing with the software, with the engineers,
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and we also have to prepare manufacturing with the additional two salespeople.
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Why? Because production has to be transformed into sales.
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We want to have new product, we have to invest also,
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we have to prepare with r and d some innovation. We capitalize r and d,
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we invest in research and development, and last but not least,
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we are going to invest in tangible capital expenditures the day we are going to
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build the factory. Now,
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as grows is consuming financial resources which come from
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bankers and shareholders. There are two very big questions.
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The first one is, are we in a position of attracting shareholders and
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Bankers, money, financial creditors? This is about financing.
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This is about financial strategy and the other question is
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when we take the money from these people's pocket,
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are we sure that we invest in the right project?
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This is why module five is going to be about investment.
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It's going to be about financing,
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and we are going to do something which is quite new in this course,
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which is an equity issue. Now, bankers, they say,
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you got to the limit guys. We have to put money.
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We shareholders in the business operations in order to finance growth.
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How do we do that? It is module five.
Welcome to this month of September, which is going to give us the opportunity to finalize the preparation of this major step forward for the company.
We replace a machine by a factory.
We have started developing some preparation.
We have invested people to create new product.
We were spending the money capitalizing r and d expenses.
We already spent some money preparing for the production planning organization and so on, and we paid in advance for the use of a software.
These preparations are going to be completed in September, staffing the commercial department for example, so that we are ready in October to make an equity issue, raise debt and start the production of a major factory.
To do that, we first have to decide how many units we are going to produce in September.
In September, we're generating sales as expected, 5,300 b2c, b2b, October forecast, 6,500, which is more than the capacity of the machine.
This is why we build the factory, but when you start production in a factory is there are some uncertainties, risks and so on and so forth, so you want to be on a safe side.
This is why you will try to maximize the amount of inventory which is in your warehouse at the beginning of October, so at the end of September so that you can go through volatility.
I would say in the production process.
In order to do that, you're going to maximize the production, which is consistent with the capacity of the machine.
Capacity is 5,000.
You produce 5,000, so you remember that during the previous months what we were doing is calculating a kind of target for the inventory and deducting from that production.
Now we produce a maximum we can produce and as a consequence we'll have an inventory level of 2,420 at the end of September ready to match with some difficulties when the start production in a new factory with 5,000, we need six workers.
We hire an additional research engineer so that we can complete and finalize the product innovation.
We need a new production engineer to prepare the factory and the day you want to produce.
It's because you want to sell and you have to prepare in advance the selling staff, so this is why you hire two salespersons so that you are ready to sell what you produce.
Producing without selling is no good news.
Now the module five is going to explain you how you move from a machine to a factory with a financial strategy which is related with that point.
We'll see that later.
Now, the organizational chart is changing a little bit because you increment the number of people Working in the company, management and administration, the same two additional people in sales, an additional person in engineering, an additional person in research and development.
Same number of people in the production staff because so far we are operating the quotes old machine, so we are going to produce 5,000.
You have the raw materials, supervision workers and depreciation, which is divided by 5,000.
Now you're generating plenty of economies and scale because you are saturating the machine and the production cost per unit is down to 17.7 euros.
There is absolutely no change in the why.
You calculate your inventories in units and in currency units with the weighted average cost of good sold, which is now 18.08.
You deduct from that a total cost of sales and you can start building your p and l sales revenues based on how many products you've sold, minus cost of sales, which you already calculated.
Gross margin and administration, no change selling, how you have two additional people engineering, you are one additional person.
R and d is still capitalized, but now the license is allocated to the engineering expense.
This is why when you look at the 6,000, it's not only the additional cost of an additional person, there is part of the cost of the license which is allocated.
Let's have a look for a minute.
At the evolution of engineering spending now in September we have two engineers, so it's not 1,500, 3000 and we have to locate the cost of this license to the six months during which we are going to have the right to use it.
We paid 18,000 for six months.
It is 3000 per month, so the total of engineering spendings for September is 3000 for headcount and 3000 for the software.
Once we have calculated the ebit, the operating income, we deduct interest tax and we get to the bottom line.
The bottom line is 19,227.
Obviously we reinvest.
We retain 100% of this figure, which is going to increment the shareholders equity.
No change for cash for sales, we have some accounts receivable at the beginning of the month, which is B2B sales.
Last month we have a cash receivable end of the month, which is B2B sales this month, so as we have sold for 117,500, the cash inflow was basically the B2B sales in August and the B2C sales in in September.
No change so far, no increase in financial resources.
Cash inflows is cash from sales, 90,000.
Now we can move to cash outlay.
It starts with Paying the suppliers.
You remember, we pay the suppliers with a one month delay for 50% of the purchases.
Accounts payable gives us suppliers, cash outlay administration, the same to additional people in sales.
One additional person in engineering, one additional person in development, no tax payment today, no dividend payment today, no software license because it was paid in August.
Now cash outlay are 93,000 and you understand that the net change in cash position is negative by 3,500, which reinforces the fact that it was not the right moment to pay a dividend and return cash to the shareholders.
How much cash do we have at the end of the period? Almost 23,000, so no problem about this negative cash, but we have to be aware of the fact that now we'll need some financial resources in order to increase the capacity.
Again, this is about module five, property, plant and equipment, same story and additional months of depreciation.
Intangible asset, it's still about capitalizing additional research and development expenses.
Now it's about 7,500.
The total accumulated is 18,000.
What about net fixed assets, sum of property, plant and equipment and intangible.
In inventories, we calculated accounts receivable.
We calculated interestingly, what about the prepared expenses? You remember we paid 18,000 to have the right to use the software during six months.
Now we have expensed one month, how much is left? 15,000.
Then you can ask yourself the question, where are the 3000? The 3000 are in the production cost, so they are either in the cost of sales or in the inventories of finished goods.
In fact, it is as if the 3000 has been transferred into production.
Cost of goods sold, production cost of good stored cash has been calculated by cash in minus cash out.
Total has said 210,194.
Obviously we get the same figure for equity and liabilities, but now you are used to that.
No shares issue.
Capital remains the same.
Retained earnings are incremented by the earnings of the mons retained 100% financial debt, not paid dividends, no dividend accounts payable, calculated income tax payable incremented by the tax you accrued during the month of September.
No change.
Current operating assets.
Current operating liabilities.
The difference between these two is going to be the working capital requirement.
The balance sheet is absolutely straightforward.
Now what is interesting is to observe the evolution of the working capital requirement.
Now, it's interesting to observe the evolution of the working capital requirement.
You remember what happened From July to August, the operating working capital requirement was down by 1,800 and something and if the working capital requirement was up, it's because we had to take into account an incremental prepared expense software license from the zero to 18,000 and so the working capture requirement extended version of it was up not because of the quality of execution because the operating working capture requirement was showing a decrease, but because of this technical consideration, we pay something in advance.
Now from August to September, it's a little bit a different story.
We want to maximize the inventories to be on the safe side.
When we open the factory in October, we boost production and then we secure the level of inventories.
This is why the level of inventories by 10,000 as the sales are mechanically up between August and September, accounts receivable is dramatically up and if we produce more, we buy more.
The accounts payable is up at the end of the day, the operating working capital requirement is up by 24,000.
Is it bad quality of execution? The answer is no.
It's because the general management of the company has decided to put the factory on a safe side when it's time to open a new manufacturing footprint.
This is just management.
It's not quite of execution and if the accounts receivable figure is up, it's because the commercial success is there.
That's not bad news.
Now interestingly, the operating working capital requirement is very much up when the non-operating working capital requirement is down.
Why? Because income tax payable is up, dividend is the same, zero, and we progressively consume the other current operating asset, which is prepared expenses for the software license.
Then you understand that compared with August, it is exactly the other way around.
Same story about the working capital requirement.
It's up but not because operating is down on, technical is up now technical is down and operating is up, but the interpretation of an increase in the operating working capital requirement, again, it's a management decision.
It's not bad quality of execution.
Take care about financial analysis and figures interpretation, cash from operations.
Now we have the right structure to present the operating cashflow, operating income depreciation, EBITDA minus interest minus accrued taxes, growth cashflow, which you remember is the same as earnings plus depreciation.
I'll be back in a minute minus impact of change in the working capital requirement, but the total working capital requirement.
Now how much cash, net cash is generated by business operations.
4,000.
We keep on investing in September to prepare the building of the factory and now it's intangibles an additional person.
It cost us as a total 7,500.
We generate only 4,000 because of the increase in the working capital requirement we already discussed.
Free cashflow is negative by 3,500.
It's going to be really time to discuss about the financial strategy of the company.
You remember the gross cashflow interpretation? It's a bit uh, minus interest minus taxes, but EBITDA is EBIT plus that, so when you look at the gross cash flow, it's EBIT plus that minus interest minus taxes and what about netting income? Netting income is EBIT minus in interest minus taxes, so if you add up depreciation, it's EBIT minus interest minus taxes plus depreciation.
Of course, mechanically, the two ways to calculate the gross cash flow gives the same figure, but the one on the left hand side of the slide is definitely much barriers and the one on the right hand side.
Financial analysis, September back to successful commercial activity and it's going to be even better in October, et cetera.
Margins generated by business operations, the gross margin is quite stable.
There is combination between the mix, b2b, B2C and the economies scale on the production cost and if the operating margin is down, it's not because the sales are down but it's because there are plenty of investment which show as an expense In the p and l, you are going to invest in the manufacturing footprint.
You need an additional engineer for the supervision to support people in business operations and you need the support of this software.
You are investing even this is about cost.
In the p and l, there are plenty of investments we show as cost in the p and l.
Now, which kind of knowledge did we develop from this months of September? You remember, we have a kind of deferred expense deferred charge.
Where does it go? Where do you transfer this 3000 to production cost and then the 3000 are in the production cost.
The production cost will be in the inventory for what is not sold and it'll be in the cost of sales for what is sold, no problem.
What about the gross cash flow? Again, it's about EBITDA minus interest minus tax, and it's much, much, much better than net earnings plus deion, which is totally confusing and you observe something which is very important.
The top line for people is the top line of the p and l, so it's about sales, but for us finance people, cashflow statement is absolutely fundamental and EBITDA is a top line of the cashflow statement.
This is why in companies business operation managers are very much asked to look at the EBITDA because it's fundamental, but EBITDA should be transformed into cash.
This is why the funds from operations is a bit a minus increase in the working capital requirement.
This is also why you have to ask yourself, do I finance all my capital expenditures with the operating cash flow? If the answer is yes, I have plenty of cash in excess.
If the answer is no, I need to find financial resources.
Both are about corporate financial strategy.
Now, if I make a quick wrap up about this anti module four, now we have a comprehensive perspective and understanding of the working capital requirement, extended version at large with some additions to current operating assets and current operating liabilities.
What was fundamental doing that is to make the split between operating working capital requirement, it's management of business operations and non operating working capital requirement about technical aspects such as you pay the rent in advance, you pay the software license in advance.
It has nothing to do with the ability of people to do a good job in business operations.
This is absolutely fundamental because financial accounting is not an objective per se.
It is the accumulation of information thanks to which you can understand and decide.
Management is absolutely fundamental.
There are some objectives.
You control the realization of the objectives and there's another point which was absolutely fundamental.
In this module.
We have some ambitions.
We have an industrial ambition, we have good products and we want to extend the sales figure.
We want to grow, we want to grow the p and l, we want to grow the sales.
Now we'll have to grow the invested capital.
The amount of money we put in business operations growth consumes financial resources.
Why? Because we have to prepare for the manufacturing.
We have to prepare manufacturing with the software, with the engineers, and we also have to prepare manufacturing with the additional two salespeople.
Why? Because production has to be transformed into sales.
We want to have new product, we have to invest also, we have to prepare with r and d some innovation.
We capitalize r and d, we invest in research and development, and last but not least, we are going to invest in tangible capital expenditures the day we are going to build the factory.
Now, as grows is consuming financial resources which come from bankers and shareholders.
There are two very big questions.
The first one is, are we in a position of attracting shareholders and Bankers, money, financial creditors? This is about financing.
This is about financial strategy and the other question is when we take the money from these people's pocket, are we sure that we invest in the right project? This is why module five is going to be about investment.
It's going to be about financing, and we are going to do something which is quite new in this course, which is an equity issue.
Now, bankers, they say, you got to the limit guys.
We have to put money.
We shareholders in the business operations in order to finance growth.
How do we do that? It is module five.