OCP Group E-Cademy Dominique Jacquet

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Accounting for entrepreneurs , module 1 // Transforming profit into cash, Wrap-up

  1. Accounting for entrepreneurs
  2. Accounting for entrepreneurs , module 1 // Transforming profit into cash, Wrap-up
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Course « Accounting For Entrepreneurs » Module 1 – Test / MCQ
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WEBVTT 1 00:00:00.100 --> 00:00:03.500 In order to conclude this course accounting for 2 00:00:03.500 --> 00:00:06.600 business module 1 I would like to propose you 3 00:00:06.600 --> 00:00:09.200 a rapid and add a few compliments. 4 00:00:10.600 --> 00:00:13.500 Further wrap up. What did we learn? We learn 5 00:00:13.500 --> 00:00:16.500 how to calculate the profit revenues Minus 6 00:00:16.500 --> 00:00:16.700 cost. 7 00:00:17.300 --> 00:00:20.200 But we also learn how to measure the change in a 8 00:00:20.200 --> 00:00:23.300 cash position and Bill the balance sheet at the end of each 9 00:00:23.300 --> 00:00:24.100 and every period 10 00:00:25.200 --> 00:00:28.300 we observe that generally speaking profit does 11 00:00:28.300 --> 00:00:31.300 not coincide with cash static or 12 00:00:31.300 --> 00:00:34.200 funds float Dynamic. There are 13 00:00:34.200 --> 00:00:37.600 a few reasons which are introduced in this first module. There 14 00:00:37.600 --> 00:00:40.500 will be other reasons which will be developed during the 15 00:00:40.500 --> 00:00:41.300 next modules. 16 00:00:41.900 --> 00:00:45.300 The first reason is we create some inventories 17 00:00:44.300 --> 00:00:47.600 and the second one is there's a 18 00:00:47.600 --> 00:00:50.600 time lag between on the one hand sales and 19 00:00:50.600 --> 00:00:53.500 collection on the other hand purchases and 20 00:00:53.500 --> 00:00:56.600 disbursements. Now, what is very important is 21 00:00:56.600 --> 00:01:00.600 to start some financial analysis analyze 22 00:00:59.600 --> 00:01:02.600 what happened during these four 23 00:01:02.600 --> 00:01:05.400 months. We need to understand what happened so 24 00:01:05.400 --> 00:01:08.600 that we potentially take some corrective action 25 00:01:08.600 --> 00:01:12.300 if needed there are two perspectives operating 26 00:01:11.300 --> 00:01:14.100 in common cost structure on one hand 27 00:01:14.100 --> 00:01:18.000 cash generation on the other hand. We are going to analyze 28 00:01:17.600 --> 00:01:21.000 these to perspectives. Let's start 29 00:01:20.200 --> 00:01:24.000 first with sales cause profits 30 00:01:23.200 --> 00:01:24.700 and so on. 31 00:01:25.300 --> 00:01:28.700 There is a tab right at the end which 32 00:01:28.700 --> 00:01:31.600 is financial analysis for your 33 00:01:31.600 --> 00:01:34.200 one. What do You observe on top of 34 00:01:34.200 --> 00:01:37.500 the spreadsheet the monthly p&l each and 35 00:01:37.500 --> 00:01:40.900 every month from September to December and the accumulation for 36 00:01:40.900 --> 00:01:43.600 the period and then you recognize the p&l 37 00:01:43.600 --> 00:01:46.600 you're one but you also have all information 38 00:01:46.600 --> 00:01:49.900 from one month to the other including the 39 00:01:49.900 --> 00:01:52.200 corporate income tax which are 40 00:01:52.200 --> 00:01:55.600 introduced at the end of December. I'm going to provide some 41 00:01:55.600 --> 00:01:58.300 comments on the cost of goods sold and also on 42 00:01:58.300 --> 00:02:01.200 the indirect cost but the top line is what 43 00:02:01.200 --> 00:02:04.500 it's about sales and you can observe on 44 00:02:04.500 --> 00:02:07.100 the graph that's a sales are up which is a 45 00:02:07.100 --> 00:02:11.100 result of our successful commercial activity. 46 00:02:12.100 --> 00:02:16.100 What does it mean sales are up? It means that we have selected 47 00:02:15.100 --> 00:02:18.500 the right products at the 48 00:02:18.500 --> 00:02:21.900 right price for the customers and we have created value 49 00:02:21.900 --> 00:02:24.300 for the customers. This is a reason 50 00:02:24.300 --> 00:02:27.400 why the company exists because it 51 00:02:27.400 --> 00:02:30.300 can provide some value to its customers 52 00:02:30.300 --> 00:02:33.500 selling goods and services. That's fine. 53 00:02:33.500 --> 00:02:36.200 But now let's move to the cost and when 54 00:02:36.200 --> 00:02:39.500 you observe first the cost of good souls and the growth. Margin 55 00:02:39.500 --> 00:02:42.200 what do You observe that the gross 56 00:02:42.200 --> 00:02:45.100 margin rate went down from 33 to an average 57 00:02:45.100 --> 00:02:48.200 of 28? What is the interpretation? It does not 58 00:02:48.200 --> 00:02:51.800 mean that the company is not doing. Well. It means that we have complemented 59 00:02:51.800 --> 00:02:54.700 b2c by b2c and B2B. 60 00:02:55.400 --> 00:02:58.600 B2c is we make a profit of 10 61 00:02:58.600 --> 00:03:01.300 when we sell for 30 the gross. Margin is 62 00:03:01.300 --> 00:03:04.400 33% in September. We only sell b2c product. 63 00:03:05.200 --> 00:03:08.100 But in October we introduce B2B when we 64 00:03:08.100 --> 00:03:11.600 sell B2B we make a profit of five out 65 00:03:11.600 --> 00:03:14.400 of a selling price, which is 25. So the gross margin 66 00:03:14.400 --> 00:03:18.300 is 20 then we are going to combine b2c 67 00:03:17.300 --> 00:03:20.400 and B2B and the gross margin rate 68 00:03:20.400 --> 00:03:23.800 is an average between the b2c growth 69 00:03:23.800 --> 00:03:27.400 margin and B2B gross margin understanding Devolution 70 00:03:26.400 --> 00:03:29.900 of the channel of distribution is 71 00:03:29.900 --> 00:03:31.900 something which gives you the explanation. 72 00:03:33.200 --> 00:03:36.400 Now what about the costs administrative and selling 73 00:03:36.400 --> 00:03:39.700 expenses? They are supposed to be fixed cost but they 74 00:03:39.700 --> 00:03:42.400 are not always fixed cost. Sometimes you have an incremental 75 00:03:42.400 --> 00:03:45.300 fixed cost why because the activity is 76 00:03:45.300 --> 00:03:48.800 growing and then you need more support. But 77 00:03:48.800 --> 00:03:51.600 when you look at these figures as a percentage to 78 00:03:51.600 --> 00:03:54.400 revenues what is very interesting is to understand 79 00:03:54.400 --> 00:03:57.600 that there is a combination of numerator in 80 00:03:57.600 --> 00:04:01.000 direct cost and the nominator revenue from 81 00:04:00.400 --> 00:04:04.200 September to October what happens the fixed 82 00:04:03.200 --> 00:04:06.300 cost administrative expense myself is 83 00:04:06.300 --> 00:04:09.600 1,000. It represents 17% of 84 00:04:09.600 --> 00:04:12.100 the September revenues, but as you 85 00:04:12.100 --> 00:04:15.400 know, October the revenues are the same fixed cost 86 00:04:15.400 --> 00:04:19.100 of 1,000 is down from 17 to 9% 87 00:04:18.100 --> 00:04:21.400 of revenues when the 88 00:04:21.400 --> 00:04:24.500 fixed costs are fixed and when the revenues are 89 00:04:24.500 --> 00:04:27.800 up the fixed cost per unit soul is 90 00:04:27.800 --> 00:04:30.200 down and as a consequence, we generate what 91 00:04:30.200 --> 00:04:32.000 we name economies of scale. 92 00:04:32.800 --> 00:04:35.400 In October the fixed costs 93 00:04:35.400 --> 00:04:38.900 are going to go up because I move from halftime to 94 00:04:38.900 --> 00:04:41.300 full-time and because I hire a person 95 00:04:41.300 --> 00:04:44.500 as a consequence the operating expenses are 96 00:04:44.500 --> 00:04:47.300 going to represent 12% to sales because 97 00:04:47.300 --> 00:04:50.800 there is an incremental fixed cost but as this 98 00:04:50.800 --> 00:04:53.500 fixed cost are the same from November to December. So 99 00:04:53.500 --> 00:04:56.400 12 is down to 10. So you understand 100 00:04:56.400 --> 00:04:59.300 that if you want to look at evolution of the operating 101 00:04:59.300 --> 00:05:02.600 profit, you have a combination of gross margin, but 102 00:05:02.600 --> 00:05:05.300 you have a combination of also what happens in the 103 00:05:05.300 --> 00:05:08.200 fixed cost which is incremental fixed cost 104 00:05:08.200 --> 00:05:11.300 and economies of scale this shows 105 00:05:11.300 --> 00:05:14.500 on the graph on the graph. You read the gross margin, 106 00:05:14.500 --> 00:05:17.800 which is 33 at first and then it's going to stabilize. The 107 00:05:17.800 --> 00:05:20.900 interpretation is mix b2c B2B 108 00:05:20.900 --> 00:05:23.700 and when you look at the evolution of the operating margin, 109 00:05:23.700 --> 00:05:26.400 it's a consequence of the growth margin, but 110 00:05:26.400 --> 00:05:29.200 it is also the consequence of the evolution of my fixed cost 111 00:05:29.200 --> 00:05:32.500 and the economies of scale, which I can generate when 112 00:05:32.500 --> 00:05:32.500 I 113 00:05:32.800 --> 00:05:35.500 All my revenues without changing the fixed 114 00:05:35.500 --> 00:05:38.400 cost then you understand that when you want to make a financial 115 00:05:38.400 --> 00:05:42.000 analysis and understand why the figures 116 00:05:41.200 --> 00:05:44.900 move from one to the other the spreadsheet 117 00:05:44.900 --> 00:05:48.300 is extremely useful because it makes a calculations but 118 00:05:47.300 --> 00:05:50.500 the figures are not an 119 00:05:50.500 --> 00:05:53.300 explanation. If you want an explanation if 120 00:05:53.300 --> 00:05:56.200 you want to understand what happens you need something which is 121 00:05:56.200 --> 00:05:59.900 very useful not only for financial analysis, 122 00:05:59.900 --> 00:06:02.600 but for plenty of activities, which is your brain, 123 00:06:03.600 --> 00:06:06.600 But your brain is not going to be mobilized only looking 124 00:06:06.600 --> 00:06:09.500 at the figures but also observing what 125 00:06:09.500 --> 00:06:13.000 happened on the field and this is reconciling 126 00:06:12.400 --> 00:06:15.600 what you see as a figure and what 127 00:06:15.600 --> 00:06:18.000 you observed on the field that you are 128 00:06:18.100 --> 00:06:21.600 going to be able to provide some understanding you need 129 00:06:21.600 --> 00:06:25.200 a brain and a brain which is not calculating a 130 00:06:24.200 --> 00:06:26.400 brain which is observing. 131 00:06:27.100 --> 00:06:29.900 and of Step One observing the prophet 132 00:06:30.500 --> 00:06:34.000 Step 2 operating cash flow and this concept 133 00:06:33.200 --> 00:06:36.300 of working capital requirement. 134 00:06:36.900 --> 00:06:39.800 Very strong statement generally speaking profit 135 00:06:39.800 --> 00:06:43.400 is not immediately and mechanically transformed 136 00:06:42.400 --> 00:06:44.200 into Cash. 137 00:06:44.900 --> 00:06:47.100 And among the reasons the ones which 138 00:06:47.100 --> 00:06:50.100 I developed in this first module the fact that there is an operating 139 00:06:50.100 --> 00:06:53.900 cycle in an operating cycle. What do you do first you 140 00:06:53.900 --> 00:06:56.200 purchase products and you 141 00:06:56.200 --> 00:07:00.000 build up some inventories, then you generate sales 142 00:06:59.400 --> 00:07:02.700 and for some of them there might 143 00:07:02.700 --> 00:07:05.400 be some delayed payments you show an introduce 144 00:07:05.400 --> 00:07:06.800 some accounts receivable. 145 00:07:07.500 --> 00:07:10.500 When you purchase products some suppliers 146 00:07:10.500 --> 00:07:13.500 accept to be paired with the delay and then you create 147 00:07:13.500 --> 00:07:16.300 some accounts payable you remember 148 00:07:16.300 --> 00:07:19.800 that inverter is an accounts receivable are assets and 149 00:07:19.800 --> 00:07:22.300 accounts payable is a liability. 150 00:07:23.400 --> 00:07:26.500 Now the working character requirement is very fundamental 151 00:07:26.500 --> 00:07:29.800 concept first, you want to have a look at the fonts, 152 00:07:29.800 --> 00:07:33.400 which you committed in the operating cycle the 153 00:07:32.400 --> 00:07:35.900 on the asset side. This is inventories and 154 00:07:35.900 --> 00:07:38.500 accounts receivable. They are in the operating 155 00:07:38.500 --> 00:07:41.500 cycle. But you also have to take into account 156 00:07:41.500 --> 00:07:44.800 this purchases which were not yet disburse. This 157 00:07:44.800 --> 00:07:45.800 is accounts payable. 158 00:07:46.500 --> 00:07:49.400 Now this reduces the commitments. This 159 00:07:49.400 --> 00:07:52.700 is why you want to calculate a net Financial commitment 160 00:07:52.700 --> 00:07:56.000 of the company in the operating cycle. And 161 00:07:55.100 --> 00:07:58.700 then naturally it's inventory Plus 162 00:07:58.700 --> 00:08:01.700 accounts receivable minus net of 163 00:08:01.700 --> 00:08:04.500 accounts payable. This is name the operating 164 00:08:04.500 --> 00:08:06.800 working capital requirement. 165 00:08:07.700 --> 00:08:11.100 I will later on elaborate on the difference between the operating 166 00:08:10.100 --> 00:08:13.500 working capital requirement and a 167 00:08:13.500 --> 00:08:16.600 working capital requirement standing alone. That's for 168 00:08:16.600 --> 00:08:19.200 a little bit later. Now first. Let's observe the 169 00:08:19.200 --> 00:08:23.100 monthly changes in the working capital requirement operating. 170 00:08:24.200 --> 00:08:27.300 At the very beginning in September you have no invitaries people are 171 00:08:27.300 --> 00:08:30.300 paying cash and you're paying your suppliers cash. 172 00:08:30.300 --> 00:08:33.000 No working capital requirement of any kind. 173 00:08:33.500 --> 00:08:36.400 In October you introduce accounts receivable 174 00:08:36.400 --> 00:08:39.400 for B2B and accounts payable for the 175 00:08:39.400 --> 00:08:42.600 supplier, but you have no inventory yet as a consequence. 176 00:08:42.600 --> 00:08:45.800 You have a small increase in the operating working capital requirement 177 00:08:45.800 --> 00:08:48.500 by 1000 a major increase 178 00:08:48.500 --> 00:08:51.800 will show in November because we create inventories and 179 00:08:51.800 --> 00:08:54.500 then the operating working capital requirement moves 180 00:08:54.500 --> 00:08:57.600 up to 10 and then 13,000 in 181 00:08:57.600 --> 00:09:00.300 December. But what is fundamental is to understand 182 00:09:00.300 --> 00:09:04.100 the impact of these working capital requirement on 183 00:09:03.100 --> 00:09:04.800 the cash position? 184 00:09:05.700 --> 00:09:08.500 You remember that at the end of December the operating working 185 00:09:08.500 --> 00:09:11.700 capital requirement is inventories and receivables 186 00:09:11.700 --> 00:09:14.500 minus of payables 12 plus 15 minus 187 00:09:14.500 --> 00:09:18.100 14 is 30. Let's try no 188 00:09:17.100 --> 00:09:20.400 or zero working capital requirement 189 00:09:20.400 --> 00:09:21.200 assumption. 190 00:09:21.700 --> 00:09:25.200 So in the spreadsheet December your one you 191 00:09:24.200 --> 00:09:27.500 replace the purchases, which I proposed by 192 00:09:27.500 --> 00:09:30.200 800 the consequence is 193 00:09:30.200 --> 00:09:32.100 there will be no infactory left. 194 00:09:32.700 --> 00:09:35.400 You force the figure of accounts receivable at 195 00:09:35.400 --> 00:09:36.900 the end and you put zero. 196 00:09:37.500 --> 00:09:40.300 As far as accounts people is concerned you want to reduce the 197 00:09:40.300 --> 00:09:43.300 working capital requirement down to 0 so you say hey 198 00:09:43.300 --> 00:09:45.100 is no accounts people 0% 199 00:09:46.200 --> 00:09:50.000 Then the operating working capital requirement is mechanically Zero 200 00:09:49.100 --> 00:09:52.400 by construction. What is a 201 00:09:52.400 --> 00:09:55.700 new cache figure which you can observe now cash 202 00:09:55.700 --> 00:09:59.300 is 23,400. You 203 00:09:58.300 --> 00:10:01.600 understand that it's an increment by 204 00:10:01.600 --> 00:10:03.100 13,000. 205 00:10:03.900 --> 00:10:06.900 So on a one hand, you have the working capital requirement, 206 00:10:06.900 --> 00:10:09.500 which is down by 13,000. And 207 00:10:09.500 --> 00:10:12.600 the immediate impact is that the cash is a 208 00:10:12.600 --> 00:10:15.400 by the exact same amount. You understand that 209 00:10:15.400 --> 00:10:18.400 there's a perfect trade off between cash and 210 00:10:18.400 --> 00:10:21.500 working capital requirement each and every 211 00:10:21.500 --> 00:10:24.600 additional Dollar in the working capital requirement 212 00:10:24.600 --> 00:10:27.800 is a door Less in cash and the opposite is 213 00:10:27.800 --> 00:10:30.900 true. This is why in financial analysis. 214 00:10:30.900 --> 00:10:33.300 We use a very strong indicator, which is 215 00:10:33.300 --> 00:10:37.000 funds from operations to introduce the evolution 216 00:10:36.700 --> 00:10:38.600 working capital requirement. 217 00:10:39.500 --> 00:10:42.300 The definition of funds from operation. Is that 218 00:10:42.300 --> 00:10:45.100 its cash generated by business operations? 219 00:10:45.900 --> 00:10:48.600 And technically it's the profit. We 220 00:10:48.600 --> 00:10:51.600 have generated throughout the periods minus the 221 00:10:51.600 --> 00:10:54.400 change in a working capital requirement. 222 00:10:55.100 --> 00:11:00.300 So you remember that the profit before tax was 13,400 223 00:10:58.300 --> 00:11:01.300 and the 224 00:11:01.300 --> 00:11:05.400 change in working capital requirement was 13,000. So 225 00:11:04.400 --> 00:11:07.700 you understand that the change in working capital 226 00:11:07.700 --> 00:11:10.700 requirement consume most or most 227 00:11:10.700 --> 00:11:13.500 all of the profit we have generated so the 228 00:11:13.500 --> 00:11:16.500 period how much is left is 400? Okay, it's 229 00:11:16.500 --> 00:11:18.100 positive but not that much. 230 00:11:19.300 --> 00:11:22.500 Now you have to confront this figure with the version of the cache 231 00:11:22.500 --> 00:11:25.800 position. If you look at cash in December minus cash 232 00:11:25.800 --> 00:11:29.600 in August before we start the sales 10,400 minus 233 00:11:29.600 --> 00:11:32.400 10,000 and its first 400 the good 234 00:11:32.400 --> 00:11:35.400 news, but it's an illusion is that it's the 235 00:11:35.400 --> 00:11:35.700 same figure. 236 00:11:36.500 --> 00:11:39.200 So of course a fans from operations have an impact 237 00:11:39.200 --> 00:11:42.500 on the cash, but you remember that we have decided to 238 00:11:42.500 --> 00:11:45.300 pair dividend in general of 2000 and we have 239 00:11:45.300 --> 00:11:50.100 to pay the income tax in January of 2,680. So 240 00:11:49.100 --> 00:11:53.000 the fact that we have an additional 400 241 00:11:52.300 --> 00:11:55.800 in cash as a consequence of funds 242 00:11:55.800 --> 00:11:58.200 from operation hides the fact that 243 00:11:58.200 --> 00:12:02.100 there will be some cash outlets in January before 244 00:12:01.100 --> 00:12:04.200 we get to that I have to tell 245 00:12:04.200 --> 00:12:08.100 you that these funds from operation is definitely an extremely 246 00:12:07.100 --> 00:12:11.000 powerful indicator first to 247 00:12:10.100 --> 00:12:13.300 give you the right formula. We have 248 00:12:13.300 --> 00:12:16.800 to elaborate a little bit on which kind of profit between quotes 249 00:12:16.800 --> 00:12:20.100 the main characteristics of this profit. 250 00:12:19.100 --> 00:12:23.000 Oh first, it's operating it 251 00:12:22.400 --> 00:12:25.900 comes from business operation is fun from 252 00:12:25.900 --> 00:12:28.300 operations second. It's cash because 253 00:12:28.300 --> 00:12:32.100 we're looking at the evolution of the cash position last characteristics 254 00:12:31.100 --> 00:12:34.400 is that it's before tax because we 255 00:12:34.400 --> 00:12:36.100 want to make it absolutely 256 00:12:36.500 --> 00:12:38.500 and from the tax payments 257 00:12:39.300 --> 00:12:42.400 this profit is and I will tell you why in the 258 00:12:42.400 --> 00:12:45.900 module 3 name ebita if 259 00:12:45.900 --> 00:12:48.600 it does stands for earnings before interest 260 00:12:48.600 --> 00:12:51.600 before taxes and before the Precision 261 00:12:51.600 --> 00:12:54.200 amortization, so it's an operating 262 00:12:54.200 --> 00:12:57.600 profit before the Precision cash and before 263 00:12:57.600 --> 00:13:00.300 tax the funds from operation is 264 00:13:00.300 --> 00:13:04.000 a bit generated by the period minus the 265 00:13:03.600 --> 00:13:06.300 change in working capital requirement, which 266 00:13:06.300 --> 00:13:09.700 we could observe from the beginning to the end of the period and why 267 00:13:09.700 --> 00:13:12.400 is it so important is indicator imagine that 268 00:13:12.400 --> 00:13:15.800 you have a discussion as a finest person with 269 00:13:15.800 --> 00:13:18.000 somebody in sales and marketing and this person tells you 270 00:13:18.400 --> 00:13:21.400 oh, I increase sales and as a consequence, I 271 00:13:21.400 --> 00:13:22.900 create a bit down. 272 00:13:23.600 --> 00:13:26.400 You're going to say yes, but as you did not 273 00:13:26.400 --> 00:13:29.400 collect the sales we have 274 00:13:29.400 --> 00:13:32.300 paid for the purchases. We have paid for the 275 00:13:32.300 --> 00:13:36.100 salaries you have generated sales you have increased the 276 00:13:35.100 --> 00:13:38.300 but we have not collected the sales 277 00:13:38.300 --> 00:13:41.700 then as a consequence the working capital requirement when 278 00:13:41.700 --> 00:13:44.200 dramatically up and cash is 279 00:13:44.200 --> 00:13:44.400 gone. 280 00:13:45.100 --> 00:13:48.300 So it looks as if you did a good job because if it does 281 00:13:48.300 --> 00:13:51.200 up the fans from operation is a disaster. 282 00:13:52.600 --> 00:13:55.800 Now discussing with people in business operations slash 283 00:13:55.800 --> 00:13:58.800 production. Somebody tells you I increase 284 00:13:58.800 --> 00:14:01.200 production when I increase the production 285 00:14:01.200 --> 00:14:04.500 volume, I generated economies of scales on the 286 00:14:04.500 --> 00:14:07.200 production fixed cost and I reduce the production 287 00:14:07.200 --> 00:14:10.200 cost per unit as a consequent the a bit that 288 00:14:10.200 --> 00:14:10.700 went up. 289 00:14:11.200 --> 00:14:14.600 And then you say okay congratulations because if 290 00:14:14.600 --> 00:14:17.900 you increase production, but you don't sell 291 00:14:17.900 --> 00:14:20.400 what you produce the impact is that 292 00:14:20.400 --> 00:14:23.500 you're going to grow the inventories without selling 293 00:14:23.500 --> 00:14:27.000 the product. Now you have generated higher 294 00:14:26.300 --> 00:14:29.500 repeat that but what about cash? Oh cash 295 00:14:29.500 --> 00:14:32.700 is not in our bank account, but cash is sleeping 296 00:14:32.700 --> 00:14:33.700 in the warehouse. 297 00:14:34.500 --> 00:14:37.800 You understand that when you want to measure the operational 298 00:14:37.800 --> 00:14:40.600 performance of the company, of course a 299 00:14:40.600 --> 00:14:44.100 bit dies. Absolutely great because you have to make a profit but 300 00:14:43.100 --> 00:14:46.900 standing alone. It's not enough of course 301 00:14:46.900 --> 00:14:49.200 profit is absolutely from them at 302 00:14:49.200 --> 00:14:51.100 all, but it's on the potential cash. 303 00:14:51.700 --> 00:14:54.400 You don't find out your growth and your project 304 00:14:54.400 --> 00:14:57.800 by potential cash, but by actual cash 305 00:14:57.800 --> 00:15:00.300 an actual cash is funds from 306 00:15:00.300 --> 00:15:03.100 operations. You understand that the difference between 307 00:15:03.100 --> 00:15:06.800 potential and actual cash is working capital 308 00:15:06.800 --> 00:15:09.500 requirement, which is a kind of time lag 309 00:15:09.500 --> 00:15:12.600 between the mermature account for a profit and the 310 00:15:12.600 --> 00:15:16.100 moment is profit actually shows in your bank account a 311 00:15:15.100 --> 00:15:18.300 few comments before I conclude this session. 312 00:15:19.300 --> 00:15:23.000 You remember that? We have a change in cash position of plus 313 00:15:22.800 --> 00:15:25.400 400 but I already told you 314 00:15:25.400 --> 00:15:28.500 that it hides a downgraded cash 315 00:15:28.500 --> 00:15:31.300 situation. Why because in January you will 316 00:15:31.300 --> 00:15:34.700 have to pay your taxes and to pay a dividends. Then it's 317 00:15:34.700 --> 00:15:37.200 not plus 400 which is your change in 318 00:15:37.200 --> 00:15:41.700 cash position, but it's potential a minus 4,200 319 00:15:40.700 --> 00:15:42.300 and 80. 320 00:15:43.200 --> 00:15:46.400 Now when you look at tax and dividend two different 321 00:15:46.400 --> 00:15:51.100 perspective paying your tax is absolutely mandatory 322 00:15:49.100 --> 00:15:52.400 Distributing a 323 00:15:52.400 --> 00:15:55.100 dividend is optional. It's a decision which is 324 00:15:55.100 --> 00:15:58.400 taken by shareholders. They can decide to distribute a 325 00:15:58.400 --> 00:16:01.300 dividend or not. You don't decide if 326 00:16:01.300 --> 00:16:03.400 you are going to pay your taxes or not. 327 00:16:04.100 --> 00:16:07.600 Now the question is what is the right decision to 328 00:16:07.600 --> 00:16:10.700 distribute a dividend of 2,000 which 329 00:16:10.700 --> 00:16:13.600 is going to be pad in generate. The 330 00:16:13.600 --> 00:16:16.100 answer will be in module 3. 331 00:16:17.400 --> 00:16:20.400 But first we have to go through module 2 332 00:16:20.400 --> 00:16:23.300 in this module. I'm going to add a couple 333 00:16:23.300 --> 00:16:27.100 of Concepts which are not very difficult. But 334 00:16:26.100 --> 00:16:29.600 more than that. I would like in this 335 00:16:29.600 --> 00:16:32.300 module to reinforce your mastering of 336 00:16:32.300 --> 00:16:35.100 the financial statements. So we are going to 337 00:16:35.100 --> 00:16:38.200 get through three months generate February and 338 00:16:38.200 --> 00:16:41.400 March. I will tell you how to build the financial 339 00:16:41.400 --> 00:16:44.800 statements and you are going to do the exercise by yourself. 340 00:16:44.800 --> 00:16:47.600 It's very important that you are introduced to 341 00:16:47.600 --> 00:16:50.500 the beginning of financial planning. 342 00:16:51.600 --> 00:16:52.300 Thank you very much.
In order to conclude this course accounting for business module 1 I would like to propose you a rapid and add a few compliments.
Further wrap up.
What did we learn? We learn how to calculate the profit revenues Minus cost.
But we also learn how to measure the change in a cash position and Bill the balance sheet at the end of each and every period we observe that generally speaking profit does not coincide with cash static or funds float Dynamic.
There are a few reasons which are introduced in this first module.
There will be other reasons which will be developed during the next modules.
The first reason is we create some inventories and the second one is there's a time lag between on the one hand sales and collection on the other hand purchases and disbursements.
Now, what is very important is to start some financial analysis analyze what happened during these four months.
We need to understand what happened so that we potentially take some corrective action if needed there are two perspectives operating in common cost structure on one hand cash generation on the other hand.
We are going to analyze these to perspectives.
Let's start first with sales cause profits and so on.
There is a tab right at the end which is financial analysis for your one.
What do You observe on top of the spreadsheet the monthly p&l each and every month from September to December and the accumulation for the period and then you recognize the p&l you're one but you also have all information from one month to the other including the corporate income tax which are introduced at the end of December.
I'm going to provide some comments on the cost of goods sold and also on the indirect cost but the top line is what it's about sales and you can observe on the graph that's a sales are up which is a result of our successful commercial activity.
What does it mean sales are up? It means that we have selected the right products at the right price for the customers and we have created value for the customers.
This is a reason why the company exists because it can provide some value to its customers selling goods and services.
That's fine.
But now let's move to the cost and when you observe first the cost of good souls and the growth.
Margin what do You observe that the gross margin rate went down from 33 to an average of 28? What is the interpretation? It does not mean that the company is not doing.
Well.
It means that we have complemented b2c by b2c and B2B.
B2c is we make a profit of 10 when we sell for 30 the gross.
Margin is 33% in September.
We only sell b2c product.
But in October we introduce B2B when we sell B2B we make a profit of five out of a selling price, which is 25.
So the gross margin is 20 then we are going to combine b2c and B2B and the gross margin rate is an average between the b2c growth margin and B2B gross margin understanding Devolution of the channel of distribution is something which gives you the explanation.
Now what about the costs administrative and selling expenses? They are supposed to be fixed cost but they are not always fixed cost.
Sometimes you have an incremental fixed cost why because the activity is growing and then you need more support.
But when you look at these figures as a percentage to revenues what is very interesting is to understand that there is a combination of numerator in direct cost and the nominator revenue from September to October what happens the fixed cost administrative expense myself is 1,000.
It represents 17% of the September revenues, but as you know, October the revenues are the same fixed cost of 1,000 is down from 17 to 9% of revenues when the fixed costs are fixed and when the revenues are up the fixed cost per unit soul is down and as a consequence, we generate what we name economies of scale.
In October the fixed costs are going to go up because I move from halftime to full-time and because I hire a person as a consequence the operating expenses are going to represent 12% to sales because there is an incremental fixed cost but as this fixed cost are the same from November to December.
So 12 is down to 10.
So you understand that if you want to look at evolution of the operating profit, you have a combination of gross margin, but you have a combination of also what happens in the fixed cost which is incremental fixed cost and economies of scale this shows on the graph on the graph.
You read the gross margin, which is 33 at first and then it's going to stabilize.
The interpretation is mix b2c B2B and when you look at the evolution of the operating margin, it's a consequence of the growth margin, but it is also the consequence of the evolution of my fixed cost and the economies of scale, which I can generate when I All my revenues without changing the fixed cost then you understand that when you want to make a financial analysis and understand why the figures move from one to the other the spreadsheet is extremely useful because it makes a calculations but the figures are not an explanation.
If you want an explanation if you want to understand what happens you need something which is very useful not only for financial analysis, but for plenty of activities, which is your brain, But your brain is not going to be mobilized only looking at the figures but also observing what happened on the field and this is reconciling what you see as a figure and what you observed on the field that you are going to be able to provide some understanding you need a brain and a brain which is not calculating a brain which is observing.
and of Step One observing the prophet Step 2 operating cash flow and this concept of working capital requirement.
Very strong statement generally speaking profit is not immediately and mechanically transformed into Cash.
And among the reasons the ones which I developed in this first module the fact that there is an operating cycle in an operating cycle.
What do you do first you purchase products and you build up some inventories, then you generate sales and for some of them there might be some delayed payments you show an introduce some accounts receivable.
When you purchase products some suppliers accept to be paired with the delay and then you create some accounts payable you remember that inverter is an accounts receivable are assets and accounts payable is a liability.
Now the working character requirement is very fundamental concept first, you want to have a look at the fonts, which you committed in the operating cycle the on the asset side.
This is inventories and accounts receivable.
They are in the operating cycle.
But you also have to take into account this purchases which were not yet disburse.
This is accounts payable.
Now this reduces the commitments.
This is why you want to calculate a net Financial commitment of the company in the operating cycle.
And then naturally it's inventory Plus accounts receivable minus net of accounts payable.
This is name the operating working capital requirement.
I will later on elaborate on the difference between the operating working capital requirement and a working capital requirement standing alone.
That's for a little bit later.
Now first.
Let's observe the monthly changes in the working capital requirement operating.
At the very beginning in September you have no invitaries people are paying cash and you're paying your suppliers cash.
No working capital requirement of any kind.
In October you introduce accounts receivable for B2B and accounts payable for the supplier, but you have no inventory yet as a consequence.
You have a small increase in the operating working capital requirement by 1000 a major increase will show in November because we create inventories and then the operating working capital requirement moves up to 10 and then 13,000 in December.
But what is fundamental is to understand the impact of these working capital requirement on the cash position? You remember that at the end of December the operating working capital requirement is inventories and receivables minus of payables 12 plus 15 minus 14 is 30.
Let's try no or zero working capital requirement assumption.
So in the spreadsheet December your one you replace the purchases, which I proposed by 800 the consequence is there will be no infactory left.
You force the figure of accounts receivable at the end and you put zero.
As far as accounts people is concerned you want to reduce the working capital requirement down to 0 so you say hey is no accounts people 0% Then the operating working capital requirement is mechanically Zero by construction.
What is a new cache figure which you can observe now cash is 23,400.
You understand that it's an increment by 13,000.
So on a one hand, you have the working capital requirement, which is down by 13,000.
And the immediate impact is that the cash is a by the exact same amount.
You understand that there's a perfect trade off between cash and working capital requirement each and every additional Dollar in the working capital requirement is a door Less in cash and the opposite is true.
This is why in financial analysis.
We use a very strong indicator, which is funds from operations to introduce the evolution working capital requirement.
The definition of funds from operation.
Is that its cash generated by business operations? And technically it's the profit.
We have generated throughout the periods minus the change in a working capital requirement.
So you remember that the profit before tax was 13,400 and the change in working capital requirement was 13,000.
So you understand that the change in working capital requirement consume most or most all of the profit we have generated so the period how much is left is 400? Okay, it's positive but not that much.
Now you have to confront this figure with the version of the cache position.
If you look at cash in December minus cash in August before we start the sales 10,400 minus 10,000 and its first 400 the good news, but it's an illusion is that it's the same figure.
So of course a fans from operations have an impact on the cash, but you remember that we have decided to pair dividend in general of 2000 and we have to pay the income tax in January of 2,680.
So the fact that we have an additional 400 in cash as a consequence of funds from operation hides the fact that there will be some cash outlets in January before we get to that I have to tell you that these funds from operation is definitely an extremely powerful indicator first to give you the right formula.
We have to elaborate a little bit on which kind of profit between quotes the main characteristics of this profit.
Oh first, it's operating it comes from business operation is fun from operations second.
It's cash because we're looking at the evolution of the cash position last characteristics is that it's before tax because we want to make it absolutely and from the tax payments this profit is and I will tell you why in the module 3 name ebita if it does stands for earnings before interest before taxes and before the Precision amortization, so it's an operating profit before the Precision cash and before tax the funds from operation is a bit generated by the period minus the change in working capital requirement, which we could observe from the beginning to the end of the period and why is it so important is indicator imagine that you have a discussion as a finest person with somebody in sales and marketing and this person tells you oh, I increase sales and as a consequence, I create a bit down.
You're going to say yes, but as you did not collect the sales we have paid for the purchases.
We have paid for the salaries you have generated sales you have increased the but we have not collected the sales then as a consequence the working capital requirement when dramatically up and cash is gone.
So it looks as if you did a good job because if it does up the fans from operation is a disaster.
Now discussing with people in business operations slash production.
Somebody tells you I increase production when I increase the production volume, I generated economies of scales on the production fixed cost and I reduce the production cost per unit as a consequent the a bit that went up.
And then you say okay congratulations because if you increase production, but you don't sell what you produce the impact is that you're going to grow the inventories without selling the product.
Now you have generated higher repeat that but what about cash? Oh cash is not in our bank account, but cash is sleeping in the warehouse.
You understand that when you want to measure the operational performance of the company, of course a bit dies.
Absolutely great because you have to make a profit but standing alone.
It's not enough of course profit is absolutely from them at all, but it's on the potential cash.
You don't find out your growth and your project by potential cash, but by actual cash an actual cash is funds from operations.
You understand that the difference between potential and actual cash is working capital requirement, which is a kind of time lag between the mermature account for a profit and the moment is profit actually shows in your bank account a few comments before I conclude this session.
You remember that? We have a change in cash position of plus 400 but I already told you that it hides a downgraded cash situation.
Why because in January you will have to pay your taxes and to pay a dividends.
Then it's not plus 400 which is your change in cash position, but it's potential a minus 4,200 and 80.
Now when you look at tax and dividend two different perspective paying your tax is absolutely mandatory Distributing a dividend is optional.
It's a decision which is taken by shareholders.
They can decide to distribute a dividend or not.
You don't decide if you are going to pay your taxes or not.
Now the question is what is the right decision to distribute a dividend of 2,000 which is going to be pad in generate.
The answer will be in module 3.
But first we have to go through module 2 in this module.
I'm going to add a couple of Concepts which are not very difficult.
But more than that.
I would like in this module to reinforce your mastering of the financial statements.
So we are going to get through three months generate February and March.
I will tell you how to build the financial statements and you are going to do the exercise by yourself.
It's very important that you are introduced to the beginning of financial planning.
Thank you very much.